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Board Minutes – September 8, 2020

The Adams County Board of Supervisors met on Tuesday, September 8, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Bobbi Maynes, Merlin Dixon and Doug Birt. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Dixon to approve today’s agenda along with the minutes of the August 31st meeting.  All supervisors voted aye.  Motion carried. 

Discussion was held regarding a potential road. The road in question isn’t on Secondary Road’s official map. If a road isn’t on their map, then it is not being accounted for in RUTF funding of the department. The department isn’t supposed to be on it as it would be private property nor are they to spend money on it such as doing maintenance or improvements. However, the property owner is landlocked if it is not classified as a road. Engineer Malone said he’ll update the property owner on their options.

Engineer Travis Malone updated the board on Secondary Roads projects. Union Avenue is open now that bridge Union 20 repairs are complete.  He is working on documentation for the 140th Street repairs for reimbursement from FEMA.  He has submitted documentation to the USDA for reimbursement of the Reconstruction of Juniper Ave. Bridge Prescott 5 on 180th Street located just east of Quince Avenue is on track to be let in December with the DOT on Bidx. He is planning to meet with the city of Carbon regarding City-State bridge funding.  Regarding HMA (hot mix asphalt) project programmed for FY22 three consulting design firms have been contacted. Discussion was held regarding the HIR (hot in place recycling) asphalt process where the current asphalt road is heated, milled, and re-laid.  It has some cost savings, but this is just a start as to whether or not to put it in the 5-year plan.

            Birt moved, seconded by Shipley to approve signing the Iowa Secretary of State Vote Safe Iowa Initiative Grant Agreement in the amount of $13,600 for the purpose of preventing, preparing for and responding to coronavirus for the 2020 Federal election cycle.  These funds will be used to reimburse the county for the purchase of a MiniOVO Counter along with other election expenses that relate to the pandemic. All supervisors voted aye.  Motion carried. 

            Shipley moved, seconded by Maynes to approve Resolution 2020-38 Requesting Reimbursement from the Iowa COVID-19 Government Relief Fund. All supervisors voted aye.  Motion carried. 

            Jamie Stargell gave an update on the new website. The county has six hours left of training from our website provider so Travis Paul and his staff are going to use some training time to learn how to be able to make changes to the conservation page.

Moved by Birt, seconded by Shipley to approve the Memorandum of Understanding (MOU) with WIC/MATURA and Adams County for WIC to rent a room for their monthly program. All supervisors voted aye.  Motion carried. 

Oral reports were presented by the board members as follows: Maynes – RCD, Sep 2 & 3, Creston; Akin – Southern Hills, Aug 31, via conference call, Election Forum, Sep 3, Corning; Birt – SICOG, Sep 1, Creston.

Dixon moved, seconded by Maynes to adjourn the meeting at 10:11 am.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors  

Rebecca Bissell, Adams County Auditor