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Board Minutes – March 15, 2021

The Adams County Board of Supervisors met on Monday, March 15, 2021 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Doug Birt, Merlin Dixon, and Scott Akin. The meeting was called to order by Chairperson Maynes. Akin moved, seconded by Shipley to approve today’s agenda along with the minutes from March 8, 2021.  All supervisors voted aye.  Motion carried.

Engineer Travis Malone gave an update on Secondary Roads. Malone discussed with the board Carl 3 bridge rating has been reduced to 6 ton. This is the only gravel road to farms in that area so it needs to be fixed soon. He’s going to move forward in getting that fixed. The new motor grader has been delivered and is in service.  Malone is also getting quotes to replace a dump truck.

Dixon moved, seconded by Birt to approve the updates to the Adams County Employee Handbook to Section 5.5 Drug and Alcohol Use and Testing regarding policies and procedures, Section 5.11 Social Media Policy and Social Computing Guidelines and Section 5.8 Employee Speech Rights. All supervisors voted aye.  Motion carried.

Dixon moved, seconded by Birt to open the public hearing at 10:00 am for the FY 21-22 Budget. All supervisors voted aye.  Motion carried. There were no written or oral comments received. Birt moved, seconded by Akin to close the public hearing at 10:05 am. All supervisors voted aye.  Motion carried.

Birt moved, seconded by Dixon to approve Resolution 2021-9 approval of FY 21-22 Budget and 100% appropriation of the FY 21-22 Budget.

APPROPRIATIONS RESOLUTION NO. 2021-9 FOR FY 21/22

WHEREAS, it is desired to make appropriations for each of the different officers and departments for the fiscal year beginning July 1, 2021, in accordance with Section 331.434, Subsection 6, of the Code of Iowa,

            NOW THEREFORE, BE IT RESOLVED by the Adams County Board of Supervisors, Adams County Iowa, as follows:

            Section 1.  The amounts itemized by fund and by department or office on the attached schedule are hereby 100% appropriated from the resources of each fund so itemized, to the department or office listed in the first column on the same line of the attached schedule.

            Section 2.  Subject to the provisions of other county procedures and regulations, and applicable state law, the appropriations authorized under Section 1 shall constitute authorization for the department or officer listed to make expenditures or incur obligations from the itemized fund, effective July 1, 2020.

            Section 3.  In accordance with section 331.437, Code of Iowa, no department or officer shall expend any money or incur any liability, or enter into any purpose in excess of the amounts appropriated pursuant to this resolution.

            Section 4.  If at any time during the FY21/22budget year, the auditor shall ascertain that the available resources of a fund for that year will be less than said fund’s total appropriations, he/she shall immediately so inform the board and recommend appropriate corrective action.

            Section 5.  The auditor shall establish separate accounts for the appropriations authorized in section 1, each of which account shall indicate the amount of the appropriation, the amounts charged thereto, and the unencumbered balance.  The auditor shall report the status of such accounts to the applicable departments and officers monthly during the FY21/22 budget year.

            Section 6.  All appropriations authorized pursuant to this resolution lapse at the close of business, June 30, 2022.

The above and foregoing resolution was adopted by the Board of Supervisors of Adams County, Iowa on March 15, 2021.  All supervisors voted aye.  Motion carried.

The board continues to discuss hiring a full time IT Position to be shared with Taylor County.

Committee and Meeting reports for presented as follows: Shipley – Adams Community Foundation, Mar 10; Corning; Dixon – ATURA, Mar 9, Via Zoom; and Birt – Conservation, Mar 11, Corning.

Akin moved, seconded by Birt to adjourn the meeting at 10:30 am.  All supervisors voted aye.  Motion carried.

ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor