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Board Minutes

Board Minutes – June 22, 2020

The Adams County Board of Supervisors met on Monday, June 22, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Merlin Dixon, Doug Birt and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Dixon moved, seconded by Shipley to approve today’s agenda along with the minutes of the June 15th meeting.  All supervisors voted aye.  Motion carried. 

Engineer Travis Malone updated the board on the current and upcoming bridge projects, Juniper Ave, and the EWP projects.

Malone presented for review and consideration a driveway policy. 

Opening Bid Letting for EWP Project NR206114XXXXC014 for Bridges Douglas 17 (Aspen Avenue) and Prescott 13 (on 190th Street) started at 9:30 am. MLS Landscape and Design’s bid was not accepted or opened because it was delivered after the 9:00 am deadline. The bid from Peterson Contractors, Inc. was $277,395 for Douglas 17 and $208,117.50 for Prescott 13 for a total bid of $485,512.50. The engineer’s estimate was $756,985.00

Birt moved, seconded by Dixon to approve Resolution 2020-30 awarding bid to Peterson Contractors Inc for Bank Stabilization project number NR206114XXXXC014 for Douglas 17 and Prescott 13 in the amount of $485,512.50. All supervisors voted aye.  Motion carried. 

Birt moved, seconded by Shipley to approve Resolution 2020-31 approving plans, specifications and form of contract for NR206114XXXXC014 for Douglas 17 and Prescott 13. All supervisors voted aye.  Motion carried. 

Birt moved, seconded by Maynes to approve Claims as follows:

Solutions Inc Maint      16,283.99 3
AgriVision REPAIR            804.39 1
Airgas Welding Sup            938.18 1
Alliant Energy Utilities              53.83 1
Don Ashenfelter Safety Allow Reimb              31.96 1
B&S Concrete Buildings        7,034.50 1
Nancy Barnes Reimb                 8.25 1
John Blazek Serv              45.00 1
Lisa Brown Serv            321.00 2
C&M Rock Co. Cover Aggre & Sand        4,200.40 1
Capital Sanitary Sup            342.23 1
CHI Health Doctor/Hosp. Care            120.06 1
Cintas safety              63.54 1
Corning Mun utilities              84.58 1
Corning Mun Util        2,427.72 3
Corning Rental Rent            155.00 2
CSSI- Terry Taylor General Repairs      24,765.87 3
D.A. Davidson Co. Admin Costs            500.00 1
Don’s Uniforms Sup            731.81 1
Feeders Grain Sup            143.76 1
First Wireless Inc. Mach & Equip Pur        1,135.00 1
Frontier Phone            260.28 2
Frye,Janelle Other Lab rel servi            585.00 1
Galls Sup        1,075.88 2
GovCo Inc. repair      74,620.00 1
Graphic Ideas Sup            105.00 1
Gray,Mick Wearing App & Uniform            119.97 1
Grn Valley Serv            324.70 2
Dr. S Gruba Election Officials              70.38 1
Henningson Const repair            546.65 1
Heritage sup            232.28 1
Hoversten,Marjie Election Officials              70.38 1
HyVee Sup            212.31 4
IA Dept Pub Safety Mainten Agree        2,058.00 1
IA Fire Control safety            113.00 1
IA Fire Control General Repairs            168.00 1
ISAC Dues        5,900.00 1
JEO Consulting outside engineering        7,655.00 1
Karl Emer Vehicles Motor Vehicle      13,906.40 1
Kiesler Police Sup Safety & Protect.Sup        2,243.00 1
Bill Lyddon Phone & Fax Service            248.64 1
Mail Serv Serv            148.18 1
Clifford Mann Veterans Affairs Comm.              30.00 1
Joe McSharry Serv            500.00 1
Mediacom Util        1,799.21 2
MTE Office Center Food & Provisions            543.73 1
MTE Office Center Office Sup/Exp            742.59 2
Mullen, David Vet Affairs Comm.            108.00 1
O’Reilly Auto repair            213.77 1
Office Mach Sup            413.02 3
Pattison Sand Co rock      12,702.16 1
Pearson Funeral Serv            450.50 1
Phoenix Internatl Safety & Protect.Sup        1,255.76 1
Pitney Bowes Postage            334.32 2
Pope,Tracy Other            500.00 1
Power Plan repair        1,570.92 1
Prairie Fabrication repair            811.26 1
Primrose Food & Provisions        3,070.00 1
RACOM Repair        1,210.00 1
Jim Reiley Reimb            112.08 1
RJs Plumbing repair              24.50 1
RJs Plumbing Repair            609.00 1
Robinson Imple Fuel, Tires, & Lub            423.48 1
Russell,Kady Other Lab rel servi            300.00 1
James Rychnovsky Serv              45.00 1
Schildberg rock      25,109.69 1
Schildberg Rock        1,889.16 1
Shepherd Repair Serv            866.20 1
Sioux Sales Co Safety & Protect.Sup        1,788.75 1
SIRWA Util            161.95 1
SW IA REC utili            339.40 1
SW IA REC Util        4,632.60 2
Storey Kenworthy Sup              80.00 1
Swartz,Denise Other Lab rel servi            700.00 2
TAW Comp Serv              20.00 1
Gail Towne Reimb              30.96 1
U.S. Bank Hardware              49.98 1
U.S. Bank Office Sup/Exp            169.90 1
U.S. Bank Other Sup/Equip            138.40 1
U.S. Bank Postage & Mailing            625.00 1
U.S. Bank School or mtg exp            557.39 1
U.S. Bank Sup              55.00 1
U.S. Bank Phone & Fax Service            153.93 1
United Farmer Coop fuel        7,420.57 1
United Farmer Coop Fuel, Tires, & Lub        1,812.22 3
United Farmer Coop Fuels        1,499.40 1
USPS Postage        1,110.00 2
Verizon Wireless Maintenance Agree            480.76 1
Wayne Victor Serv              45.00 1
Vogel & Thomas Hardware sup            346.51 1
Vogel & Thomas Hardware Hardware            350.42 1
Vogel & Thomas Hardware Other Sup/Equip              28.97 2
Watson & Ryan PLC Legal & Ct-Related Serv.        1,775.00 1
West,Shelly Township Clerk Fee              60.00 1
Willett,Jan Election Officials              70.38 1
Grand Total      250,990.96  

Maynes moved, seconded by Birt to approve Liquor License LC0006376 for Happy Hollow Country Club. All supervisors voted aye.  Motion carried. 

Shipley moved, seconded by Dixon to re-appoint Ben Mullen to the Veteran Affairs Commission for a three-year term. All supervisors voted aye.  Motion carried. 

Katrina Ogburn with Miltner Insurance and Kaci Kohler with ICAP updated the board regarding our Property and Liability Insurance.

Committee reports were given as follows: Shipley – Main Street, June 16; Akin – Southern Hills Regional Mental Health, June 19.

Shipley moved, seconded by Maynes to adjourn the meeting.  All supervisors voted aye.  Motion carried.  The next meeting will be held Monday, June 29, 2020, at 9:00 am.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors   Rebecca Bissell, Adams County Auditor

Board Minutes – June 15, 2020

The Adams County Board of Supervisors met on Monday, June 15, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Merlin Dixon, Doug Birt and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Birt moved, seconded by Maynes to approve today’s agenda along with the minutes of the June 8th meeting.  All supervisors voted aye.  Motion carried. 

Emergency Management Director Bill Lyddon discussed with the board the process on how the flood plan can be updated and that Adams County can participate again by filling out an application, passing a resolution, and appointing someone to oversee the plan.

Maynes moved, seconded by Shipley to approve Utility Permit #20-06 for Farmers Mutual Telephone Company on Quince in the City of Prescott. All supervisors voted aye. Motion carried. 

Engineer Travis Malone updated the board on current and upcoming bridge projects, Juniper Avenue, and the EWP projects.

Kathy Bozwell and Melody Winkler, representing the Adams County Fair Board, discussed the 2020 Adams County Fair and the financial support the county provides every year. Since they won’t be having entertainment, they wanted some guidance on how they should spend the donation. The Board recommended saving some of the donation for the 2021 fair as they are unsure of what the budget picture will be in the upcoming year.

Birt moved, seconded by Dixon to approve the Bible reading on the Court House lawn on July 14, 2020. All supervisors voted aye. Motion carried. 

The Post-Election Audit/ Auditor Certification for the 2020 Primary Election was filed with the Adams County Board of Supervisors. The audit was performed on June 10, 2020, at 10:00 am with the results from the hand counted audit matching the machine count results perfectly.

Conservation Director Travis Paul gave an update on the activities at Lake Icaria and the campgrounds. Camping spaces are filling up fast. Paul is working with County Attorney Knuth on ordinances to prohibit alcohol, smoking, and pets at the beach area.

Oral reports were presented by the board members as follows: Shipley – Adams Community Foundation, June 9.

ATTEST: Scott Akin, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

Board Minutes – June 8, 2020

The Adams County Board of Supervisors met on Monday, June 8, 2020 at 1:00 pm with the following members present: Leland Shipley, Scott Akin, Merlin Dixon, Doug Birt and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Dixon to approve today’s agenda along with the minutes of the June 1st meeting.  All supervisors voted aye.  Motion carried. 

Emergency Management Director Bill Lyddon discussed with the board Adams County is not currently a participant in the National Flood Insurance Program, therefore, Adams County does not qualify for the 10% State Funding for flood emergency. This will affect the EWP Projects that are currently in process.

Birt moved, seconded by Shipley to approve the Contract with Cost Advisory Services for Professional Consulting Services. All supervisors voted aye. Motion carried. 

Dixon moved, seconded by Shipley to approve Liquor License BC0030855 for Bobbers Down Marina (1730 Juniper Corning Iowa, 50841). All supervisors voted aye. Motion carried. 

The June 2, 2020 Primary Election was Canvassed as follows:  No obvious clerical errors were identified during the canvass and there were no provisional ballots.  A total of 744 votes were cast in Adams County at the Primary Election on June 2, 2020.  Candidates nominated by the Republican Party were:  County Supervisor District 2 – Tony Hardisty, County Supervisor District 5 – Bobbi J. Baker-Maynes, County Auditor – Becky Bissell, County Sheriff – Alan Johannes.  Candidates nominated by the Democratic Party were:  County Supervisor District 2 – Merlin R. Dixon.  There were no candidates nominated by the Democratic Party for Adams County Supervisor District 5, Adams County Auditor, and Adams County Sheriff.

Birt moved, seconded by Maynes to approve Claims as follows. All supervisors voted aye. Motion carried. 

Solutions IncMaint           384.00 2
ACCSContrib.-Oth Gov.&Org     11,250.00 1
Adams Co AmbCont       3,333.32 1
Free PressLegal           729.52 2
Free PressLegal Pub             91.80 1
Ahlers & Cooney, P.C.Admin Costs       1,250.00 1
AkinRepair       1,502.39 2
AkinREPAIR           123.44 1
Allied SystemsEquip       1,350.00 1
Arnold Supplyrepair       2,388.03 1
Calhoun-Burnsoutside eng     25,831.91 1
City of Corningreimb/cont             80.00 1
Marnie ClineElection Offic           139.38 1
Contechrepair     10,567.49 1
Cont Fire SprinklerServ           225.00 1
Carol CooneyElection Offic           196.44 1
Corning LibraryCont       6,650.75 1
Corning RentalRent           110.00 1
Corning TireRepair           550.96 3
Dollar Generalsup             41.45 1
Dollar GeneralSup             29.50 1
Dorsey, CoryPhone & Fax Serv           240.00 1
Echco Concrete LLC.repair           725.00 1
Farmers Mutualphone           147.49 1
Feeders Grainsup             10.62 1
First Wireless Inc.Radio Rep & Maint.       4,580.55 1
Frank’s BodyRepair           350.00 1
Garden & Associatesoutside engin           954.00 1
Carl GoodsonReimb           187.50 1
Gray,MickPhone & Fax Service             35.00 1
Green, DaltonPhone & Fax Service           240.00 1
Harvey,KarenServ           196.44 1
Heaton, DeloresElection Offic           196.44 1
Hogan, PaulPhone & Fax Service           240.00 1
IMWCAIns     12,750.00 2
InfomaxRental           103.72 1
InfomaxEquip           106.70 2
Ia Recorders AssocEdu       1,666.91 1
Ipersadmin                5.00 1
ISCTAReg           250.00 1
JC Grafixsup           642.00 1
Johannes, AlanPhone & Fax Service           240.00 1
Jones, CathyElection Offic             74.25 1
Michael LaughlinServ           240.00 1
Lawson Productsrepair           938.28 1
Lumberjack Design Co.Wearing App & Uniform           248.00 1
Karl McCartyreimb             30.00 1
McMahon,BevElection Offic           196.44 1
MenardsBuildings           262.27 1
MenardsMinor Equip & Hand Tools             65.96 1
MidAmericanutilities             24.65 1
Midland GISServ           160.00 1
Miller, RichPhone & Fax Service           240.00 1
Morgan Truckingequip       2,400.00 1
Morgan, KathyElection Offic             98.25 1
Motorola Inc.Legal       2,104.75 1
Motorola Inc.Machinery & Equip Pur     34,892.10 1
Motorola Inc.Motor Vehicle       8,001.11 2
MTE Office CenterOffice Sup/Exp           408.00 1
Mullen,MattPhone & Fax Service           240.00 1
Northland Products Corepair       3,117.55 1
Northwest Mo. Concreterepair       1,000.00 1
OKeefe ElevSup           423.47 1
Office MachSup           694.19 4
Omaha Truck Centerrepair             53.76 1
Pattison Sand Companyrock       8,725.08 1
Travis PaulReimb             60.00 1
Pearson FuneralServ           398.67 1
Petersen TireSup             50.00 1
Poor Boyz LLCSanitation Disp           593.75 1
Prescott LibraryCont       1,106.25 1
RACOMRepair       1,524.00 1
Delores RamseyServ             80.25 1
Red StarSup           137.50 1
Marjorie ReynoldsElection Offic           196.44 1
Ray ReynoldsElection Offic           196.44 1
Rick’s AutoRepair           612.04 2
Ruth RobertsElection Offic             72.25 1
Robinson ImplementREPAIR           410.32 1
Schafer Weldingrepair             95.00 1
Schildbergrock     70,931.15 1
Secure ShredServ             48.00 1
Shepherd RepairServ       1,106.43 1
Peterbiltrepair       2,259.67 1
SIRWAutilities           124.90 1
SW IA AssessorsDues & Member           400.00 1
SW IA RECUtil       4,873.50 1
Tallgrass ArchaeologyContrib.-Oth Gov.&Org       4,000.00 1
TAW CompServ           503.00 1
Taylor Co. Public HealthContrib.-Oth Gov.&Org     27,475.00 1
Judy TownsendElection Offic           196.44 1
Nancy TurnerEmployee Mile & Subs.             22.00 1
Uncle Joe’sOther Lab rel servi       2,610.00 1
Verizon Connectradios           477.05 1
Verizon Wirelesscomputer             68.56 1
Villisca LibraryContrib.-Oth Gov.&Org           546.25 1
WatchGuardMotor Vehicle       5,900.00 1
Thomas Williamsreimb             30.00 1
Williams,ChadPhone & Fax Service             60.00 1
Grand Total    282,495.72  

Oral reports were presented by the board members as follows: Maynes – RC&D, June 4; and Birt – DCAT/DHS, June 1.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors  

Rebecca Bissell, Adams County Auditor      

Board Minutes – June 1, 2020

The Adams County Board of Supervisors met on Monday, June 1, 2020 at 9:00 am in the Adams County Courtroom and via Zoom with the following members present: Leland Shipley (via phone), Scott Akin, Merlin Dixon, and Bobbi Maynes. Doug Birt was absent. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Dixon to approve today’s agenda along with the minutes of the May 26th meeting.  All supervisors voted aye.  Motion carried. 

Shipley moved, seconded by Dixon to approve the Resolution 2020-29 Authorizing Bids for Adams County Bank Stabilization project number NR206114XXXXC014 for Birch and Aspen. Bids will be due by 9:00 am on June 22, 2020. Opening of bids will be on June 22, 2020 at 9:30 am. All supervisors voted aye. Motion carried. 

Engineer Travis Malone discussed updates on the current bridge projects.

            Dixon moved, seconded Maynes to approve purchasing a 2002 International Semi from Jeff Crill for $35,000 in FY 2021.

            Dixon moved, seconded by Maynes to approve the insurance renewal for liability and equipment.  All supervisors voted aye. Motion carried. 

            Public Health Director Joan Gallagher gave an update on the current Covid situation. She said most of the questions they are handling currently are concerns of what people should do if they come in contact with someone who is a positive case. Gallagher is trying to get a Test Iowa Site in SW Iowa but it does not look favorable at the moment and that is extremely frustrating. Public Health is trying to get a site organized in Lenox next week that would be open for anyone but the details are still being ironed out.

            Conservation Director Travis Paul discussed the beach at Lake Icaria and gave an update on camping. There are currently signs posted with the swimming rules but they are looking at posting more signs that will also include that minors will need to be accompanied with an adult. Paul will work with County Attorney Andy Knuth to work on ordinance for these concerns. There has been a huge resurgence of campers coming which will help the budget for this fiscal year.

            EMA Director Bill Lyddon discussed with the board some surveys he’s been completing for the County’s use of PPE for when the Court system opens up and to also get a stock pile built up for a second wave or another pandemic.

            The board meeting is set for Monday June 8th, 2020 at 1:00 pm back in the board room.  The change in time is due to the canvass of the Primary Election.

            Oral reports on additional meetings attended by the Board were discussed as follows: Shipley – MATURA, May 26; Maynes – Courthouse Security, May 18, Crossroads, May 25; Akin – CHI Board, May 28; Dixon – SCI-911, May 27, Trolley, May 28.

Maynes moved, seconded by Dixon to adjourn the meeting at 10:30 am.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors   Rebecca Bissell, Adams County Auditor

Board Minutes – May 26, 2020

The Adams County Board of Supervisors met on Monday, May 26, 2020 at 9:00 am in the Adams County Courtroom and via Zoom with the following members present: Leland Shipley (via phone), Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Dixon moved, seconded by Birt to approve today’s agenda along with the minutes of the May 18th meeting.  All supervisors voted aye.  Motion carried. 

Birt moved, seconded by Dixon to approve Utility Permit 20-05 for MidAmerican Energy for multiple locations. All supervisors voted aye. Motion carried. 

Dixon moved, seconded by Birt to approve executing the Farm to Market Rock bid to Shildberg Construction. All supervisors voted aye. Motion carried. 

Engineer Travis Malone shared with the board the bridge quotes for Union 20 on Union Ave which is a Farm to Market Route, Union 23 on Willow north of Hwy 34, and Mercer 12 on 265th Ave which is also a Farm to Market Route. For Union 20 bids were received from Murphy Construction for $83,337 and from GovCo for $75,525.   For Union 23 bids were received from Murphy Construction for $79,715 and from GovCo for $73,310.  For Mercer 12 bids were received from Murphy Construction for $102,455 and from GovCo for $86,300. Malone plans to accept the following quotes: for Union 20 -Murphy Construction, for Mercer 12 GovCo, and for Union 23 GovCo all dependent on budget constraints going forward.

Malone also discussed with the board changing some Level A roads to Level B roads and also the need to vacate some roads as they no longer serve a home or building. There was no action requested to be taken at this time but Malone wanted the board to be aware of these situations and the status of these various roads.

            Maynes moved, seconded by Dixon to approve claims as follows: All supervisors voted aye. Motion carried. 

Solutions IncMaint              31.05 1
Access SytmsRepairs        1,200.00 1
AgriVisionREPAIR              34.40 1
AirgasWelding Sup           297.86 1
Alliant EnergyUtilities              91.53 1
Bob Barker CoSup              81.76 1
Carosh ComplianceAdmin Costs              98.56 1
Carrott-Top IndSup           234.54 1
Cintassafety              66.31 1
Corning Munutilities           234.30 1
Corning MunUtil        1,944.91 3
Corning RentalRent           269.00 1
Dollar GeneralSup                6.01 1
Echco Concrete LLC.repair           300.00 1
Echo Group Inc.Sup           286.01 1
Fastenal Cosup           239.36 1
FrontierPhone           259.19 2
Frye,JanelleOther Lab rel servi           380.00 1
Henry AdkinsData Processing Exp.        2,203.00 1
Henry AdkinsPrinting of Ballots           682.29 1
HyVeeSup           135.35 2
Ia Recorders AssocEdu           200.00 1
Jonathan PublishingSup           150.00 1
Lands’ EndSup              91.67 1
Lexipol LLCMaintenance Agree        7,700.00 1
Lincoln Ctr Truckrepair              75.00 1
Lovelace,LindseyOther           234.00 1
Mail ServServ           173.15 1
Marco TechEquip. New And Rental           121.59 1
MidAmericanutilities                7.31 1
Midwest Wheelsup           106.16 1
Morgan Truckingequip        3,000.00 1
Motorola Inc.Machinery & Equip Pur   209,352.60 1
MTE Office CenterOffice Sup/Exp              11.34 1
Nutrien AgSup        1,329.31 1
Office MachSup              42.00 1
Pattison Sand Corock     44,226.01 1
Travis PaulReimb           328.23 1
Petersen TireSup              50.00 1
Pitney BowesSup              84.99 1
Jim ReileyReimb              57.08 1
RJs PlumbingRepair           681.63 3
Michelle RobertsFertilizer, seed, plant              42.98 1
Safelite AutoglassMotor Veh.Equip & Rep           344.69 1
Shepherd RepairServ           112.95 1
Shield Tech. Corp.Maintenance Agree     10,475.00 1
SIRWAUtil           120.63 1
SW IA RECutili           559.99 1
SW IA RECUtil        2,261.85 2
Jamie StargellFertilizer, seed, plant              17.40 1
State Hygienic LabWell Plugging              28.00 1
TAW CompServ           196.00 2
U.S. BankCrime Dog Expenses              75.97 1
U.S. BankFertilizer, seed, , plant              64.59 1
U.S. BankOffice Supplies/Exp              38.39 1
U.S. BankOther Supplies/Equip           695.41 1
U.S. BankPostage & Mailing           366.80 1
U.S. BankReg fees/Meet/Sc           150.00 1
U.S. BankSchool or meeting exp        1,262.53 1
U.S. BankSup              19.72 1
U.S. BankPhone & Fax Service           153.93 1
United Farmer CoopFuel, Tires, & Lub        1,802.53 1
United Farmer CoopFuels                9.25 1
United Farmer CoopParts           147.94 1
USPSPostage           500.00 1
Verizon WirelessMaintenance Agree           480.78 1
Vogel & Thomas Hardsup              30.44 1
Vogel & Thomas HardElection Supplies              15.78 1
Vogel & Thomas HardElectrical Supp.& Parts              19.98 1
Vogel & Thomas HardFertilizer, seed and plan              46.90 1
Vogel & Thomas HardHardware              38.86 1
Vogel & Thomas HardOther Supplies/Equip           116.50 2
Watson & Ryan PLCLegal & Ct-Related Serv.        2,412.50 1
Wheeler,Daleright of entry        1,125.00 1
Grand Total    300,530.79  

            Dixon moved, seconded by Maynes to approve opening the Public Hearing for the FY20 Budget Amendment at 10:00 am. There were no oral or written objections. Birt moved, seconded Dixon by to approve closing the public hearing at 10:05 am.  Maynes moved, seconded by Shipley to approve Resolution 2020-28 Approving and 100% Appropriation of FY 20 Budget Amendment. All supervisors voted aye. Motion carried. 

            Oral reports on additional meetings attended by the Board were discussed as follows: Akin – Southern Hills Mental Health, Corning.

Maynes moved, seconded by Dixon to adjourn the meeting at 10:30 am.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors   Rebecca Bissell, Adams County Auditor      

Board Minutes – May 18, 2020

The Adams County Board of Supervisors met on Monday, May 18, 2020 at 9:00 am in the Adams County Courtroom and via Zoom with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Birt to approve today’s agenda along with the minutes of the May 11th meeting.  All supervisors voted aye.  Motion carried. 

Birt moved, seconded by Dixon to approve the DOT Budget Amendment for FY 20. All supervisors voted aye. Motion carried. 

Birt moved, seconded by Shipley to approve Resolution 2020-27 to transfer the budgeted amount of $502,957.60 from Rural Services 11000 to Secondary Roads 20000. All supervisors voted aye. Motion carried. 

Shipley moved, seconded by Maynes to approve Utility Permit 20-04. SIRWA has asked to bore under 190th.  All supervisors voted aye. Motion carried. 

Engineer Travis Malone discussed with the board a plan for replacing the approach to the Railroad crossing in Nodaway. Construction is scheduled to begin on Juniper Ave this week. A local person has offered to sell a 2002 truck to the county instead of the county renting a semi. Malone stated he was going to look at it but also has to look at the budget to see where Secondary Roads is during the next couple of months. The cistern that was a concern has been removed from the right of way.

The bids for Rock for the Farm to Market Contract were opened at 9:30 am. There was one bid submitted from Schildberg Construction for $18.50 /ton for a total of $204,425. Dixon moved, seconded by Birt to approve the bid from Schildberg Construction.

Malone updated the board on additional bridges that are closed and/or have reduced weight restrictions. He stated they will start to look at the budget and develop a plan of work.

Maynes moved, seconded by Shipley to approve Liquor License BC0030297 for Lakeside Supplies LLC. All supervisors voted aye. Motion carried. 

Shipley moved, seconded by Maynes to approve Liquor License LA0000576 for Williamson American Legion Post #719.

Birt moved, seconded by Shipley to approve agreement between Adams County and Taylor County Public Health regarding the use of a county vehicle. All supervisors voted aye. Motion carried. 

Birt moved, seconded by Dixon to approve the BPTC applications. All supervisors voted aye. Motion carried. 

            Sheriff Johannes asked the board if they would be willing to offer a signing bonus for hiring a certified Deputy. He tentatively is recommending a $2,500 upfront signing bonus with the remainder spread out over a 3-year period for a total of $5000.  Currently the cost of training an uncertified deputy is approximately $14,000.  Ahlers and Cooney is working on a draft contract. The board supported the proposal.

            Emergency Management Director Bill Lyddon updated the board on the training schedule for the new radio system and the timeline of switching all the radios to the new system.

            Oral reports on additional meetings attended by the Board were discussed as follows: Shipley – Main St., Corning; Dixon – WIOA, Electronically; Maynes – RC&D, Electronically; and Birt – DCAT, Creston.

Birt moved, seconded by Dixon to adjourn the meeting at 10:15 am.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors   Rebecca Bissell, Adams County Auditor

Board Minutes – May 11, 2020

The Adams County Board of Supervisors met on Monday, May 11, 2020 at 9:00 am in the Adams County Courtroom and via Zoom with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Shipley moved, seconded by Dixon to approve today’s agenda along with the minutes of the May 4th meeting.  All supervisors voted aye.  Motion carried. 

Engineer Travis Malone gave an update on Secondary roads. The department is nearing completion of hauling local limestone road rock. Approximately 1,500 ton more of Rip Rap for the EWP project on Birch Avenue still needs to be hauled. The “East” EWP project has a preconstruction meeting scheduled for May 21st.   Juniper Avenue grading will likely begin the last week of May or the first week of June. Malone also discussed a concrete cistern located fully in the right of way on Tulip Avenue. The cistern is a hazard to the traveling public and is addressed in section 318 of Iowa Code. An agreement between the land owner and Adams County is being drafted by the County Attorney for its removal. The board asked about blading of Mulberry Avenue last week, Malone reported that it was bladed last week prior his traversing it Wednesday on his way to check on bridge Mercer 7.

Birt moved, seconded by Shipley to approve Resolution 2020-26 to transfer $10,000 from the Local Option Sinking Fund to the Debt Service Fund and $82,153.75 from the Local Option Sinking Fund to the Local Option Fund.  All supervisors voted aye. Motion carried. 

            Discussion was held regarding the abandoned railroad bed in Grant Township. After researching the properties none of the abandoned railroad bed was owned by Adams County.

Dixon moved, seconded by Birt to approve the revised Adams County Infectious Disease Action Plan. This allows employees to travel again, but asks them to self-monitor their health and report any symptoms to their supervisor. All supervisors voted aye. Motion carried. 

Birt moved, seconded by Shipley to approve the claims as presented. All supervisors voted aye. Motion carried. 

Solutions IncMaint       1,431.85 2
Access SytmsRepairs           588.00 1
ACEDCContrib.-Oth Gov.&Org     25,000.00 1
Adams Co TreasReimb             57.00 1
Adams Co AmbCont       3,333.32 1
Free PressLegal           581.38 2
Ahlers & Cooney, P.C.Admin Costs       1,250.00 1
AkinRepair           953.28 3
AkinREPAIR             30.96 1
Arnold Supplyrepair           103.60 1
Barton,CoreyOth Labor related servi       3,900.00 1
Boswell,TomWages-Temp,PT Empl.             29.06 1
Calhoun-Burnsoutside engin     37,436.99 1
Capital SanitarySup           333.86 1
CHI Healthscreening             66.00 1
CJ Cooper & AssocSafety           105.00 1
Cornhusker Intnlrepair             74.19 1
CSSI- Terry TaylorCustodial Sup           293.75 1
CSSI- Terry TaylorGeneral Rep     13,511.21 1
Dollar Generalsup             12.90 1
Dollar GeneralSup             59.25 1
Electrical EnginMaintenance Agree           882.65 1
Farmers Mutualphone           147.43 1
Fastenal Cosup           137.99 1
Feeders Grainsup       2,302.36 1
Feeders GrainSup       1,848.36 1
Frank’s BodyRepair           182.36 1
Garden & Assocoutside engineer           144.00 1
Carl GoodsonReimb           205.40 1
Gray,MickPhone & Fax Service             35.00 1
Guthrie Co. SheriffLegal & Ct-Related Serv.             15.08 1
Hawkeye CCSchool or mtg exp       4,370.00 1
Hilyard,ThatcherOther           349.00 1
IA DNRLicense           300.00 1
IA Dep of AgRegistr fees/Meet/Sc             15.00 1
IACCVSOOther             50.00 1
ICEAtraining           100.00 1
InfomaxRental           101.50 1
InfomaxEquip           105.11 2
Karl ChevroletMotor Vehicle     30,735.50 1
Lloyd & Meredith Inc.Minor Equip/Hand Tools           721.90 1
Karl McCartyreimb             30.00 1
McNeil,SandraOther           379.00 1
MidAmericanutilities             44.03 1
Midland GISServ           360.00 1
MTE Office CenterOffice Sup/Exp           136.02 1
O’Reilly Automotiverepair               6.99 1
Office Machsupplies             69.57 1
Office MachSup           964.00 4
Omaha Truck Centerrepair           904.69 1
Parr,TaylorOther           424.00 1
Pattison Sand Corock     15,209.21 1
Travis PaulReimb             60.00 1
Petroleum MarketersIns       1,142.00 1
Poor Boyz LLCSanitat Disp           593.75 1
Power Planrepair       1,097.13 1
Red StarSup           412.50 1
Rick’s AutoRepair           103.28 1
RJs PlumbingRepair           219.19 2
Robinson ImpleFuel, Tires, & Lub           272.17 1
Schafer Weldingrepair             45.00 1
Schafer WeldingSup           250.00 1
Schildbergrock  101,258.76 1
SEATDues & Member           150.00 1
Peterbiltrepair           628.46 1
SIRWAutilities             87.00 1
Snyderoutside engineer       5,900.00 1
Templeton,MickWell Plugging           500.00 1
Trumblee,KristineOther       1,504.00 1
Turf SolutionsServ             90.00 1
Union Co.MAINT       4,093.26 1
United Farmer Coopfuel       9,699.13 1
United Farmer CoopFuel, Tires, & Lub             37.04 1
VanguardMainten Agree       1,925.00 1
Verizon Connectradios           477.05 1
Verizon Wirelesscomputer             68.56 1
Thomas Williamsreimb             30.00 1
Williams,ChadPhone & Fax Service             60.00 1
Zieglerrepair       2,653.98 1
Grand Total   283,785.01  

Birt moved, seconded by Shipley to adjourn the meeting and to set the next meeting to Monday May 18th at 9:00 am.

Attest:  Scott Akin, Chairperson, Adams County Board of Supervisors  

Rebecca Bissell, Adams County Auditor      

Board Minutes – May 4, 2020

The Adams County Board of Supervisors met on Monday, May 4, 2020 at 9:00 am in the Adams County Courtroom and via Zoom with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Birt moved, seconded by Maynes to approve today’s agenda with the correction of the next regular meeting being May 11th along with the minutes of the April 27th meeting.  All supervisors voted aye.  Motion carried. 

Engineer Travis Malone reported to the board there was vandalism on a barrier closing a bridge on Mulberry Avenue crossing the East Nodaway River. The crew is getting local rock hauled and will start doing larger diameter more involved tubes in the near future.

Birt moved, seconded by Shipley to approve Resolution 2020-25 to execute the contract with ESB Clark Heavy Construction of Red Oak for the East Stream Bank stabilization project. All supervisors voted aye. Motion carried. 

            Shipley moved, seconded by Dixon to approve purchasing one additional radio for the Secondary Roads Department. All supervisors voted aye. Motion carried. 

            Terry Taylor with Communications Solutions of S. Iowa presented a quote to upgrade and replace some of the Court House security system. Dixon moved, seconded by Birt to approve the quote of $6,977.50 from Communications Solutions of S. Iowa. All supervisors voted aye. Motion carried. 

            Jamie Hogan, Otto Petersen, Kirk and Lynn Brandt spoke to the board regarding Mulberry Ave. The county has put 3-inch rock down on the road to try to reestablish a base and it has popped multiple tires and also ruined equipment. The group asked for more maintenance for Mulberry Avenue as there is significant heavy traffic on it. Engineer Malone and Roads Supervisor Karl McCarty discussed with the group the plan to rebuild Mulberry Ave south of Hwy 34 but there are time and budget restrictions. They understood their concerns but the 3-inch rock was needed to establish a base again. Also there hasn’t been as much rain this spring to help settle and tie in the 3-inch rock. Once the base and crown are established with the three-inch rock they intend to put smaller inch rock on to top dress it as the budget allows. They assured them they are doing the best they can with their budget to address it.

            Birt moved, seconded by Shipley to set the Public Hearing for the FY 19-20 Budget Amendment for Tuesday May 26th at 10:00 am. All supervisors voted aye. Motion carried. 

Birt moved, seconded by Maynes to adjourn the meeting setting the next meeting to Monday May 11th at 9:00 am.

Attest:  Scott Akin, Chairperson, Adams County Board of Supervisors  

Rebecca Bissell, Adams County Auditor      

Board Minutes April 27, 2020

The Adams County Board of Supervisors met on Monday, April 27, 2020 at 9:00 am in the Adams County Courtroom and via Zoom with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Shipley to approve today’s agenda and the minutes of the April 20 meeting.  All supervisors voted aye.  Motion carried. 

Supervisor Doug Birt requested to amend the agenda to add discussion and possible execution of Contract with JNC for West Stream Bank Stabilization per the request of County Engineer Travis Malone and also to add discussion and possible action on opening the courthouse to the public.  Maynes moved, seconded by Shipley to approve the day’s amended agenda.  All supervisors voted aye. Motion carried.  

            Dixon moved, seconded by Shipley to approve executing the contract with JNC for the West Stream Bank Stabilization project. All supervisors voted aye. Motion carried. 

            Discussion was held on the letter of support for US Highway 34. 

Birt moved, seconded by Shipley to approve the claims as presented. All supervisors voted aye. Motion carried. 

Adams Co SheriffServ68.001
AkinRepair17.141
Alliant EnergyUtilities120.711
Gary Boswellright of entry200.001
Camden,Ronnieright of entry300.001
Central IA Distrib IncSup4,987.001
Charm-TexJail Supplies105.931
Michael Clineright of entry375.001
Corning Munutilities407.711
Corning MunUtil2,589.683
Corning RentalRent424.001
Dasher ElecServ333.001
Sarah DittmerServ293.481
Dollar GeneralSup21.751
Dvorak, EDOther694.001
Fastenal Cosup449.511
First Natl BankInt-Other Debt6,893.771
First Natl BankOther LT Debt Rede176,259.431
FrontierPhone258.672
Geer SantitationUtil180.001
Geer SantitationUtil150.001
Grn Valleyutil37.501
Hardisty,Tonysup96.001
Hogan,Michaelright of entry562.001
HyVeesup21.771
HyVeeSup636.163
I.A.C.C.B.Dues & Member1,100.001
IA Law AcademyEdu300.001
JC Grafixsup336.001
JEO Consultingoutside engin380.001
Lincoln Ctr Truckrepair4,607.131
Mail ServServ124.841
Karl McCartyreimb30.001
MidAmericanutilities14.521
Midwest Perf Patchsup807.501
Midwest Wheelsup27.121
Newton Doorsrepair85.001
Office MachSup356.344
Pattison Sand Corock43,165.261
Polk Co TreasMed/Health Serv.184.771
Rademaker,DevanOther164.001
Jim ReileyReimb57.081
Reporting ServLegal & Ct-Rel Serv.80.001
RJs PlumbingRepair3,959.012
Service TechsParts86.231
Snyderoutside engin59,643.091
SW IA RECutili602.141
SW IA RECUtil2,889.013
SWCCReg110.002
Timmerman,Andrewright of entry875.001
U.S. BankData Processing Exp3,328.131
U.S. BankOffice Sup/Exp462.001
U.S. BankOther Sup/Equip271.201
U.S. BankPostage & Mail2,911.401
U.S. BankSchool or mtg exp2,238.541
U.S. BankSup356.041
U.S. BankPhone/Fax Service158.911
UMB BankBank Charges13,420.003
UMB BankGO Bond Redem275,000.001
UMB BankInterest-GO39,467.502
UMB BankInterest-Oth Debt150.001
UMB BankOther LT Debt Rede60,000.001
Union Co AuditorAdmin61,151.001
Verizon WirelessMaint Agreements480.801
Wellmark BCBSEmp G.Ins-Co.Contrib1,261.301
Thomas Williamsreimb30.001
Grand Total 777,153.07 

            Jayne Templeton of Miltner Insurance provided information to the board on the county’s health insurance plan. 

Shipley moved, seconded by Maynes to approve the quote of $3,311 from Communications Solutions of S. Iowa for upgrading the ADA door to the courthouse. All supervisors voted aye. Motion carried. 

Dixon moved, seconded by Shipley to approve the quote for $6,443.50 from Communications Solutions of S. Iowa to upgrade the Security System for the Law Enforcement Center. All supervisors voted aye. Motion carried. 

            Discussion was also held on opening the courthouse to the public and the ramifications of those actions.  The department heads will be putting together a strategy to begin implementation of a plan going forward. 

             Dixon moved, seconded by Birt to approve adjourning the meeting. All supervisors voted aye. Motion carried.

            Committee reports were given as following:  Akin – ACEDC, April 20, 5th Judicial District, April 22, Southern Hills, April 24; Birt – DHS DCAT, April 17, Heartland, April 23.

Attest:  Scott Akin, Chairperson, Adams County Board of Supervisors   Rebecca Bissell, Adams County Auditor

Board Minutes – April 20, 2020

The Adams County Board of Supervisors met on Monday, April 20, 2020 at 9:00 am in the Adams County Courtroom with electronic access via ZOOM with the following members present: Scott Akin, Merlin Dixon, Bobbi Maynes, and Leland Shipley. Doug Birt was absent. The meeting was called to order by Chairperson Akin. Shipley moved, seconded by Dixon to approve the minutes from April 13, 2020 and the agenda for the day. All Supervisors voted aye. Motion carried.

No Public Comments.

Sheriff Alan Johannes presented vehicle quotes for replacing the department’s vehicle that was totaled due to an accident: 2020 Silverado from Karl Chevrolet for $31,523.10 and a 2020 F150 from Ford for $34,992 Shipley moved, seconded by Dixon to approve the quote from Karl Chevrolet for $31,523. All Supervisors voted aye. Motion carried.

            Shipley moved, seconded by Dixon to approve the bid packet for granular resurfacing.  All supervisors voted aye.  Motion carried.  The board approved the execution of the contract for Juniper Avenue.  Engineer Malone informed the board that the county will be receiving a check from FEMA in the amount of $29,000 for Elm Avenue.

            EMA Director Bill Lyddon presented to the board a change order for the Motorola Contract in the amount of $33,898. $28,800 of the change order is to strengthen the tower at the Courthouse to handle the new radio equipment with the remainder of the change order to upgrade four radios for the Prescott and Corning Fire Departments. Lyddon also provided the structural strength report of the tower. Maynes moved, seconded by Shipley to approve the Change Order. All Supervisors voted aye. Motion carried.

            Discussion was held on the current health insurance policy for the county’s employees and its costs.  The board requested additional information to further the discussion.

            Shipley moved, seconded by Dixon to approve the quote from Communications Solutions of S. Iowa for electronic door locks in the amount of $12,151.04.

            Maynes moved, seconded by Dixon to approve the resignation of Byron Brown from the Board of Adjustments with thanks for his service.  All Supervisors voted aye. Motion carried.

            Maynes moved, seconded by Dixon to approve the appointment of William Snyder for the remainder of the term to the Board of Adjustments. All Supervisors voted aye. Motion carried.

            Maynes moved, seconded by Shipley the approval of the Chain of Command as delegated by each department except Secondary Roads and the County Engineer for the purposes of the COG plan.  All Supervisors voted aye. Motion carried.

            Maynes moved, seconded by Shipley to adjourn the meeting.  All Supervisors voted aye. Motion carried.

ATTEST:  Scott Akin, Chair, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor