Board Minutes

The Adams County Board of Supervisors met on Monday, July 27, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Merlin Dixon, Doug Birt and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Shipley moved, seconded by Birt to approve today’s agenda along with the minutes of the July 20^th meeting.  All supervisors voted aye.  Motion carried. 

Engineer Travis Malone gave an update on current projects. Govco Construction is scheduled to start the first week of August on Bridge Mercer 12 which is located on 265^th Street.  A preconstruction meeting was PCI (Petersen Contractors Inc.) on Thursday July 23^rd and they plan to start September 1^st on Prescott 13 located on 190^th Street and move on to Bridge Douglas 17 located on Aspen Avenue between 205^th and 200^th Streets.  Bridge Washington 12 on 130^th Street has approximately ½ of the sheet piling installed and Bridge Jasper 1on 220^th Street is done. A review of the annual bridge inspections was held last Wednesday and there were no new surprises. Frontier has filed a claim for damages for recent cut lines.  Malone will work with the County Attorney to respond.  The right-of-way procurement should be ready after today to get Prescott 5 project development certification ready and move forward to bid letting.

            Sheriff Alan Johannes presented an IT contract between Ryan Ernst and the Adams County Sheriff Office for 24/7 IT services. Birt moved, seconded by Shipley to approve the contract with the exception of Section #3 – reasonable amount of time. All supervisors voted aye.  Motion carried.

            City of Corning Mayor Jan Leonard presented the actual expenses for the Spring Lake Maintenance with $4,018 being the county’s share for our half.

            Birt moved, seconded by Shipley to set up a public hearing for three readings on August 10^th, 17^th, and 24^th at 10:00 am the Floodplain Ordinance.  Copies of the ordinance can be found in the Auditor’s office and on the Adams County website.  All supervisors voted aye.  Motion carried.

Birt moved, seconded by Dixon to change the employee handbook regarding the pay-out of sick leave to add that new employees hired after July 1, 2020 will not be paid out for any sick leave at retirement or death.  All supervisors voted aye.  Motion carried.

Birt moved, seconded by Maynes to purchase a 2020 F-150 truck for the Sheriff’s Department from Creston Automotive for $34,560 minus a trade-in of the 2017 Chevy for $19,000 for a total cost of $15,560.  All supervisors voted aye.  Motion carried.

Dixon moved, Maynes seconded to approve the claims as presented.  All supervisors voted aye.  Motion carried. 

Oral reports were presented by the board members as follows: Dixon – WIOA, July 20^th, SCI911, July 22^nd, Trolley, July 23^rd; Akin – 5^th Judicial, July 23rd, Southern Hills, July 24^th; Windy Energy, July 22^nd; Bobbi Maynes – Wind Energy, July 22^nd; Leland Shipley – Wind Energy, July 22^nd; Doug Birt – Wind Energy, July 22^nd.

Shipley moved, seconded by Birt to adjourn the meeting.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors   Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, July 13, 2020 at 1:30 pm with the following members present: Leland Shipley, Scott Akin, Merlin Dixon, Doug Birt and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Dixon moved, seconded by Birt to approve today’s agenda along with the minutes of the July 6^th meeting.  All supervisors voted aye.  Motion carried. 

Emergency Management Director Bill Lyddon updated the board on bringing Adams County’s flood plan up to date. The board asked Lyddon to continue work on the plan and present it for approval next week.

Maynes moved, seconded by Dixon to approve the Recorder’s Quarterly Report. All supervisors voted aye.  Motion carried. 

Conservation Director Travis Paul gave an update on the lake activities and that he is working toward getting a design for a shop.

The claims were approved as presented.

Shipley moved, seconded by Maynes to adjourn the meeting at 3:05 pm.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors  

Rebecca Bissell, Adams County Auditor      

The Adams County Board of Supervisors met on Monday, July 6, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Merlin Dixon, Doug Birt and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Birt moved, seconded by Shipley to approve today’s agenda along with the minutes of the June 29^th meeting.  All supervisors voted aye.  Motion carried. 

Birt moved, seconded by Maynes to approve Resolution 2020-34 Driveway Entrance Policy. All supervisors voted aye.  Motion carried. 

Maynes moved, seconded by Dixon to approve Resolution 2020-35 approving Contract and Bonds with Peterson Contractors, Inc. for Streambank Stabilization NR206114XXXXC014. All supervisors voted aye.  Motion carried. 

Engineer Travis Malone updated the board on current and upcoming projects: Juniper Avenue concrete has been laid and are now working on the shoulders and tearing out the old entrance at Loomis Avenue, EWP projects will be starting soon, and Sycamore Avenue, the highway going to Lenox, is getting an overlay and will be down to a moving one lane during the project.

Birt moved, seconded by Dixon to approve the following quotes for the ADA Door Project: Dasher Electric for lighting and outlet-$900, Communications Solutions of S. Iowa- $2,624.10, Lighthouse Glass for new door -$2,780, Byers Lock Shop – $463.85 to the Adams. All supervisors voted aye.  Motion carried. 

Oral reports were presented by the board members as follows: Maynes – RCD, July 2, Creston.

Shipley moved, seconded by Dixon to adjourn the meeting at 10:45 pm.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors  

Rebecca Bissell, Adams County Auditor      

The Adams County Board of Supervisors met on Monday, June 29, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Merlin Dixon, Doug Birt and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Dixon to approve today’s agenda along with the minutes of the June 22^nd meeting.  All supervisors voted aye.  Motion carried. 

Engineer Travis Malone updated the board on current and upcoming bridge projects. Juniper Ave has all of its concrete so they are working on the shoulders and the EWP projects are starting after the July 4^th holiday. Sycamore Ave, the highway going to Lenox, is getting an overlay so it will be down to a moving one lane road during the construction process. The Nodaway Rail Road Crossing should be started yet this summer. There are two additional FEMA projects that he is still working on.

Julie Krauth, Prescott city resident, brought to the attention of the board an abandoned property that had a house torn down at 308 6^th Ave in Prescott. She has interest in the property and has been maintaining the property for many years, but it’s held as a tax sale. The board discussed that the City of Prescott needed to get the property into their possession, request their portion of special assessments be removed and then the board can forgive the back taxes. All of this needs to be accomplished so that the property can get back on the taxroll.

Dixon moved, seconded by Shipley to approve Resolution 2020-32 authorizing the transfer of $44,883 from the General Fund to the Conservation Reserve Fund.  All supervisors voted aye.  Motion carried.

Dixon moved, seconded by Shipley to approve Resolution 2020-33 authorizing the transfer of $14,898 from the General Fund to the Conservation Reserve Fund.  All supervisors voted aye.  Motion carried.

Birt moved, seconded by Dixon to approve the Solutions support agreement and the Licensed Code agreements locking in a rate for 5 years.  All supervisors voted aye.  Motion carried.

Oral reports were presented by the board members as follows: Akin – Adams/Taylor Co Landfill, Corning; Maynes – Crossroads, June 22, via Zoom; Dixon – SCI911, June 24, via Zoom; Birt – DCAT/ DHS, June 19, Creston, and Heartland – June 25, Creston.

The July 13^th meeting will be moved to 1:30 pm due to the 4H swine show and potential lack of quorum.

Dixon moved, seconded by Maynes to adjourn the meeting at 10:45 pm.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors   Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, June 22, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Merlin Dixon, Doug Birt and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Dixon moved, seconded by Shipley to approve today’s agenda along with the minutes of the June 15^th meeting.  All supervisors voted aye.  Motion carried. 

Engineer Travis Malone updated the board on the current and upcoming bridge projects, Juniper Ave, and the EWP projects.

Malone presented for review and consideration a driveway policy. 

Opening Bid Letting for EWP Project NR206114XXXXC014 for Bridges Douglas 17 (Aspen Avenue) and Prescott 13 (on 190^th Street) started at 9:30 am. MLS Landscape and Design’s bid was not accepted or opened because it was delivered after the 9:00 am deadline. The bid from Peterson Contractors, Inc. was $277,395 for Douglas 17 and $208,117.50 for Prescott 13 for a total bid of $485,512.50. The engineer’s estimate was $756,985.00

Birt moved, seconded by Dixon to approve Resolution 2020-30 awarding bid to Peterson Contractors Inc for Bank Stabilization project number NR206114XXXXC014 for Douglas 17 and Prescott 13 in the amount of $485,512.50. All supervisors voted aye.  Motion carried. 

Birt moved, seconded by Shipley to approve Resolution 2020-31 approving plans, specifications and form of contract for NR206114XXXXC014 for Douglas 17 and Prescott 13. All supervisors voted aye.  Motion carried. 

Birt moved, seconded by Maynes to approve Claims as follows:

Maynes moved, seconded by Birt to approve Liquor License LC0006376 for Happy Hollow Country Club. All supervisors voted aye.  Motion carried. 

Shipley moved, seconded by Dixon to re-appoint Ben Mullen to the Veteran Affairs Commission for a three-year term. All supervisors voted aye.  Motion carried. 

Katrina Ogburn with Miltner Insurance and Kaci Kohler with ICAP updated the board regarding our Property and Liability Insurance.

Committee reports were given as follows: Shipley – Main Street, June 16; Akin – Southern Hills Regional Mental Health, June 19.

Shipley moved, seconded by Maynes to adjourn the meeting.  All supervisors voted aye.  Motion carried.  The next meeting will be held Monday, June 29, 2020, at 9:00 am.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors   Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, June 15, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Merlin Dixon, Doug Birt and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Birt moved, seconded by Maynes to approve today’s agenda along with the minutes of the June 8^th meeting.  All supervisors voted aye.  Motion carried. 

Emergency Management Director Bill Lyddon discussed with the board the process on how the flood plan can be updated and that Adams County can participate again by filling out an application, passing a resolution, and appointing someone to oversee the plan.

Maynes moved, seconded by Shipley to approve Utility Permit #20-06 for Farmers Mutual Telephone Company on Quince in the City of Prescott. All supervisors voted aye. Motion carried. 

Engineer Travis Malone updated the board on current and upcoming bridge projects, Juniper Avenue, and the EWP projects.

Kathy Bozwell and Melody Winkler, representing the Adams County Fair Board, discussed the 2020 Adams County Fair and the financial support the county provides every year. Since they won’t be having entertainment, they wanted some guidance on how they should spend the donation. The Board recommended saving some of the donation for the 2021 fair as they are unsure of what the budget picture will be in the upcoming year.

Birt moved, seconded by Dixon to approve the Bible reading on the Court House lawn on July 14, 2020. All supervisors voted aye. Motion carried. 

The Post-Election Audit/ Auditor Certification for the 2020 Primary Election was filed with the Adams County Board of Supervisors. The audit was performed on June 10, 2020, at 10:00 am with the results from the hand counted audit matching the machine count results perfectly.

Conservation Director Travis Paul gave an update on the activities at Lake Icaria and the campgrounds. Camping spaces are filling up fast. Paul is working with County Attorney Knuth on ordinances to prohibit alcohol, smoking, and pets at the beach area.

Oral reports were presented by the board members as follows: Shipley – Adams Community Foundation, June 9.

ATTEST: Scott Akin, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, June 8, 2020 at 1:00 pm with the following members present: Leland Shipley, Scott Akin, Merlin Dixon, Doug Birt and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Dixon to approve today’s agenda along with the minutes of the June 1^st meeting.  All supervisors voted aye.  Motion carried. 

Emergency Management Director Bill Lyddon discussed with the board Adams County is not currently a participant in the National Flood Insurance Program, therefore, Adams County does not qualify for the 10% State Funding for flood emergency. This will affect the EWP Projects that are currently in process.

Birt moved, seconded by Shipley to approve the Contract with Cost Advisory Services for Professional Consulting Services. All supervisors voted aye. Motion carried. 

Dixon moved, seconded by Shipley to approve Liquor License BC0030855 for Bobbers Down Marina (1730 Juniper Corning Iowa, 50841). All supervisors voted aye. Motion carried. 

The June 2, 2020 Primary Election was Canvassed as follows:  No obvious clerical errors were identified during the canvass and there were no provisional ballots.  A total of 744 votes were cast in Adams County at the Primary Election on June 2, 2020.  Candidates nominated by the Republican Party were:  County Supervisor District 2 – Tony Hardisty, County Supervisor District 5 – Bobbi J. Baker-Maynes, County Auditor – Becky Bissell, County Sheriff – Alan Johannes.  Candidates nominated by the Democratic Party were:  County Supervisor District 2 – Merlin R. Dixon.  There were no candidates nominated by the Democratic Party for Adams County Supervisor District 5, Adams County Auditor, and Adams County Sheriff.

Birt moved, seconded by Maynes to approve Claims as follows. All supervisors voted aye. Motion carried. 

Oral reports were presented by the board members as follows: Maynes – RC&D, June 4; and Birt – DCAT/DHS, June 1.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors  

Rebecca Bissell, Adams County Auditor      

The Adams County Board of Supervisors met on Monday, June 1, 2020 at 9:00 am in the Adams County Courtroom and via Zoom with the following members present: Leland Shipley (via phone), Scott Akin, Merlin Dixon, and Bobbi Maynes. Doug Birt was absent. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Dixon to approve today’s agenda along with the minutes of the May 26^th meeting.  All supervisors voted aye.  Motion carried. 

Shipley moved, seconded by Dixon to approve the Resolution 2020-29 Authorizing Bids for Adams County Bank Stabilization project number NR206114XXXXC014 for Birch and Aspen. Bids will be due by 9:00 am on June 22, 2020. Opening of bids will be on June 22, 2020 at 9:30 am. All supervisors voted aye. Motion carried. 

Engineer Travis Malone discussed updates on the current bridge projects.

            Dixon moved, seconded Maynes to approve purchasing a 2002 International Semi from Jeff Crill for $35,000 in FY 2021.

            Dixon moved, seconded by Maynes to approve the insurance renewal for liability and equipment.  All supervisors voted aye. Motion carried. 

            Public Health Director Joan Gallagher gave an update on the current Covid situation. She said most of the questions they are handling currently are concerns of what people should do if they come in contact with someone who is a positive case. Gallagher is trying to get a Test Iowa Site in SW Iowa but it does not look favorable at the moment and that is extremely frustrating. Public Health is trying to get a site organized in Lenox next week that would be open for anyone but the details are still being ironed out.

            Conservation Director Travis Paul discussed the beach at Lake Icaria and gave an update on camping. There are currently signs posted with the swimming rules but they are looking at posting more signs that will also include that minors will need to be accompanied with an adult. Paul will work with County Attorney Andy Knuth to work on ordinance for these concerns. There has been a huge resurgence of campers coming which will help the budget for this fiscal year.

            EMA Director Bill Lyddon discussed with the board some surveys he’s been completing for the County’s use of PPE for when the Court system opens up and to also get a stock pile built up for a second wave or another pandemic.

            The board meeting is set for Monday June 8^th, 2020 at 1:00 pm back in the board room.  The change in time is due to the canvass of the Primary Election.

            Oral reports on additional meetings attended by the Board were discussed as follows: Shipley – MATURA, May 26; Maynes – Courthouse Security, May 18, Crossroads, May 25; Akin – CHI Board, May 28; Dixon – SCI-911, May 27, Trolley, May 28.

Maynes moved, seconded by Dixon to adjourn the meeting at 10:30 am.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors   Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, May 26, 2020 at 9:00 am in the Adams County Courtroom and via Zoom with the following members present: Leland Shipley (via phone), Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Dixon moved, seconded by Birt to approve today’s agenda along with the minutes of the May 18^th meeting.  All supervisors voted aye.  Motion carried. 

Birt moved, seconded by Dixon to approve Utility Permit 20-05 for MidAmerican Energy for multiple locations. All supervisors voted aye. Motion carried. 

Dixon moved, seconded by Birt to approve executing the Farm to Market Rock bid to Shildberg Construction. All supervisors voted aye. Motion carried. 

Engineer Travis Malone shared with the board the bridge quotes for Union 20 on Union Ave which is a Farm to Market Route, Union 23 on Willow north of Hwy 34, and Mercer 12 on 265^th Ave which is also a Farm to Market Route. For Union 20 bids were received from Murphy Construction for $83,337 and from GovCo for $75,525.   For Union 23 bids were received from Murphy Construction for $79,715 and from GovCo for $73,310.  For Mercer 12 bids were received from Murphy Construction for $102,455 and from GovCo for $86,300. Malone plans to accept the following quotes: for Union 20 -Murphy Construction, for Mercer 12 GovCo, and for Union 23 GovCo all dependent on budget constraints going forward.

Malone also discussed with the board changing some Level A roads to Level B roads and also the need to vacate some roads as they no longer serve a home or building. There was no action requested to be taken at this time but Malone wanted the board to be aware of these situations and the status of these various roads.

            Maynes moved, seconded by Dixon to approve claims as follows: All supervisors voted aye. Motion carried. 

            Dixon moved, seconded by Maynes to approve opening the Public Hearing for the FY20 Budget Amendment at 10:00 am. There were no oral or written objections. Birt moved, seconded Dixon by to approve closing the public hearing at 10:05 am.  Maynes moved, seconded by Shipley to approve Resolution 2020-28 Approving and 100% Appropriation of FY 20 Budget Amendment. All supervisors voted aye. Motion carried. 

            Oral reports on additional meetings attended by the Board were discussed as follows: Akin – Southern Hills Mental Health, Corning.

Maynes moved, seconded by Dixon to adjourn the meeting at 10:30 am.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors   Rebecca Bissell, Adams County Auditor      

The Adams County Board of Supervisors met on Monday, May 18, 2020 at 9:00 am in the Adams County Courtroom and via Zoom with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Birt to approve today’s agenda along with the minutes of the May 11^th meeting.  All supervisors voted aye.  Motion carried. 

Birt moved, seconded by Dixon to approve the DOT Budget Amendment for FY 20. All supervisors voted aye. Motion carried. 

Birt moved, seconded by Shipley to approve Resolution 2020-27 to transfer the budgeted amount of $502,957.60 from Rural Services 11000 to Secondary Roads 20000. All supervisors voted aye. Motion carried. 

Shipley moved, seconded by Maynes to approve Utility Permit 20-04. SIRWA has asked to bore under 190^th.  All supervisors voted aye. Motion carried. 

Engineer Travis Malone discussed with the board a plan for replacing the approach to the Railroad crossing in Nodaway. Construction is scheduled to begin on Juniper Ave this week. A local person has offered to sell a 2002 truck to the county instead of the county renting a semi. Malone stated he was going to look at it but also has to look at the budget to see where Secondary Roads is during the next couple of months. The cistern that was a concern has been removed from the right of way.

The bids for Rock for the Farm to Market Contract were opened at 9:30 am. There was one bid submitted from Schildberg Construction for $18.50 /ton for a total of $204,425. Dixon moved, seconded by Birt to approve the bid from Schildberg Construction.

Malone updated the board on additional bridges that are closed and/or have reduced weight restrictions. He stated they will start to look at the budget and develop a plan of work.

Maynes moved, seconded by Shipley to approve Liquor License BC0030297 for Lakeside Supplies LLC. All supervisors voted aye. Motion carried. 

Shipley moved, seconded by Maynes to approve Liquor License LA0000576 for Williamson American Legion Post #719.

Birt moved, seconded by Shipley to approve agreement between Adams County and Taylor County Public Health regarding the use of a county vehicle. All supervisors voted aye. Motion carried. 

Birt moved, seconded by Dixon to approve the BPTC applications. All supervisors voted aye. Motion carried. 

            Sheriff Johannes asked the board if they would be willing to offer a signing bonus for hiring a certified Deputy. He tentatively is recommending a $2,500 upfront signing bonus with the remainder spread out over a 3-year period for a total of $5000.  Currently the cost of training an uncertified deputy is approximately $14,000.  Ahlers and Cooney is working on a draft contract. The board supported the proposal.

            Emergency Management Director Bill Lyddon updated the board on the training schedule for the new radio system and the timeline of switching all the radios to the new system.

            Oral reports on additional meetings attended by the Board were discussed as follows: Shipley – Main St., Corning; Dixon – WIOA, Electronically; Maynes – RC&D, Electronically; and Birt – DCAT, Creston.

Birt moved, seconded by Dixon to adjourn the meeting at 10:15 am.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors   Rebecca Bissell, Adams County Auditor