The Adams County Board of Supervisors met on Monday, March 30, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Dixon to approve the day’s agenda along with the minutes from March 23^rd.  All supervisors voted aye. Motion carried.  

            Dixon moved, seconded by Birt to approve exercising the option to extend the fuel contract with United Farmers Coop.            All supervisors voted aye. Motion carried.  Engineer Malone alerted the board about the possibility of reduced road use tax revenue due to decreased fuel sales from the effects of the COVID-19.  This might affect the budget and the ability to do projects in the future. 

            Opening of the Bids was held at 9:30 am. Engineer’s estimate was $200,000. The bids were as follows: United Construction Services out of Atlantic – $192,089.00, Absolute Concrete out of Des Moines – $239,979.50, Crain Construction out of Clarinda – $218,690.80.

Birt moved, seconded by Dixon to approve the bid for Juniper Ave to United Construction Services out of Atlantic. All supervisors voted aye. Motion carried. 

            Birt moved, seconded by Dixon to approve extending the previous COVID-19 decisions made at the Board of Supervisors meeting on March 18^th from March 31^st to April 15^th.  All supervisors voted aye. Motion carried. 

Birt moved, seconded by Shipley to approve adjourning the meeting. All supervisors voted aye. Motion carried.

ATTEST: Scott Akin, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Friday, March 27, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Shipley to approve the day’s agenda along with the minutes from March 16^th and March 18^th. All supervisors voted aye. Motion carried.  

            Engineer Travis Malone updated the board on his department. They are hauling rock and cutting trees. Farm to Market plans were approved, so Malone will start that paperwork and preparing for bid letting. He’s also submitted costs for EWP funding.

Shipley moved, seconded by Birt to approve a two-year contract with Go Daddy to move the county’s email to the Microsoft Office 365 email platform for $3110.40. All supervisors voted aye. Motion carried.

Shipley moved, seconded by Dixon to approve the Certification of Cost Allocation Plan. All supervisors voted aye. Motion carried.

EMA Director Bill Lyddon updated the board on the COVID-19 Pandemic. We have received a shipment of masks, gloves, and face shields. He is collecting information for making another request for Personal Protective Equipment (PPE).

            Lyddon also gave an update on the radio system. Motorola is still placing equipment for all the departments. They are being screened for health concerns before being allowed into the departments.

            Birt moved, seconded by Shipley to set the COOP COG committee with Maynes and Akin as the Supervisors representatives along with all the department heads. All supervisors voted aye. Motion carried.

            Dixon moved, seconded by Shipley to approve adjourning the meeting. All supervisors voted aye. Motion carried.

Committee reports were given as following: Dixon – SCI 911, March 29, Electronic; and Shipley – MATURA, March 24, Electronic; Maynes – Crossroads, March 23, Electronic; Akin – Emergency Management, March 18, Corning, Southern Hills, March 20, Corning, ACEDC, March 20, Noon.

ATTEST: Scott Akin, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met at the Corning Community Center on Monday, March 23, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Shipley to approve the day’s agenda. All supervisors voted aye. Motion carried.

            Mayor Jan Leonard offered the Corning Community Center as a meeting location as there was more room for social distancing and for the ability to maintain open meetings to the public.  The community center is closed to the public currently and will only be used for Corning City Council and Adams County Board of Supervisor meetings. 

Shipley moved, seconded by Birt to approve Utility Permit 20-3 for Mediacom to bore under the road on 220^th St. All supervisors voted aye. Motion carried.

            Engineer Travis Malone presented three rock placement maps to the board: dolomite rock, limestone rock on local roads, and Farm to Market routes for bid. 

            Birt moved, seconded by Shipley to approve Contract FY21 between Adams County and the Taylor County Public Health.  All supervisors voted aye. Motion carried.

Shipley moved, seconded by Maynes to approve signing a letter of support for Southwestern Community College (SWCC) Adult Education and Literacy Program (AEL). All supervisors voted aye. Motion carried.

Shipley moved, seconded by Maynes to approve Resolution 2020-16 Providing Cooperation with other Governmental Units in the Creation and Operation of the Service Delivery Region 14 Consortium. All supervisors voted aye. Motion carried.

            Emergency Management Director Bill Lyddon gave an update on the COVID-19 situation.

            Lyddon gave information to the board regarding a County Disaster Declaration and an Emergency Declaration. An Emergency Declaration gives more power to the county for making emergency decisions regarding a specific plan for a specific amount of time.

            Lyddon also explained a Continuity of Operations Plan / Continuity of Government (COOP COG Plan). He is wanting each department to start thinking of what their essential functions are and to think of what obstacles and hazards there are to those functions. The next step would be to prioritize the essential functions to create a plan of what is necessary to continue the basic functions of government.

Birt moved, seconded by Maynes to set the Chain of Command as follows: Quorum of the Board of Supervisors. If a quorum can’t be made the following will then be established: Chair, Vice Chair, followed by Tenure of the board. All supervisors voted aye. Motion carried.

The board decided they will start meeting on Monday and Friday mornings at 9:00 am until further notice and will be meeting at the Corning Community Center.

Maynes moved, seconded by Birt to approve claims.  All supervisors voted aye. Motion carried. Claims were approved as follows:

Shipley moved, seconded by Dixon to approve adjourning the meeting. All supervisors voted aye. Motion carried.

ATTEST: Scott Akin, Chairperson, Adams County Board of Supervisors                Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Wednesday, March 18, 2020 at 2:00 pm with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin.

The purpose of the meeting was to discuss and make plans in response to the COVID-19 situation.

Maynes moved, seconded by Birt to close the courthouse and the county facilities to the public starting March 18^th, 2020 through March 31^th, 2020. Employees will still come to work and visitors would be allowed into the facilities by appointment only. All supervisors voted aye. Motion carried.

Birt moved, seconded by Maynes to allow, at department head discretion, their employees to work flexible hours, work from home, and to be able to use any leave time available until March 31^st, 2020 due to the COVID-19 situation. All supervisors voted aye. Motion carried.

Birt moved, seconded by Dixon to approve all county employees be paid through March 31^st, 2020 if there is a state mandatory shut down. All supervisors voted aye. Motion carried.

Maynes moved, seconded by Dixon to approve adjourning the meeting at 4:00 pm.

ATTEST: Scott Akin, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, March 16, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Dixon moved, seconded by Shipley to approve the day’s agenda along with the minutes from March 9, 2020 minutes. All supervisors voted aye. Motion carried.

            Public Health Director Joan Gallagher gave the latest update on the Coronavirus Covid-19 and what precautions the county needs to be taking. Emergency Management Director Bill Lyddon also gave updates and guidance as to how the county should continue with minimal contact with the public. A press release from the Board of Supervisors will be ready by the afternoon.

            Shipley moved, seconded by Birt to approve the invoices for the Special Election for Creston and Lenox Community School Districts. All supervisors voted aye. Motion carried.

Shipley moved, seconded by Dixon to open the Public Hearing at 10:00 am for the FY 20/21 Budget. All supervisors voted aye. Motion carried. There were no written or oral objections. Birt moved, seconded by Dixon to close the Public Hearing at 10:05 am. All supervisors voted aye. Motion carried.

Dixon moved, seconded by Birt to approve Resolution 2020-15 FY 20/21 Budget and 100% Appropriation. All supervisors voted aye. Motion carried.

Committee reports were given as following: Dixon – ATURA, March 10, Mt Ayr and Conservation, March 12, Corning; and Birt – Conservation, March 12, Corning.

ATTEST: Scott Akin, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, March 9, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Dixon moved, seconded by Shipley to approve the day’s agenda along with the March 2, 2020 minutes. All supervisors voted aye. Motion carried.

There were no public comments.

            Ben Mullen updated the board on Veteran Affairs Director, Jim Reilly’s accreditation. After Reilly attends the upcoming spring school he will be back in compliance.

Discussion on projects for future TIF funding was tabled.

Veteran Affairs Director Jim Reilly discussed setting up an account to receive donations supporting honor flights for our local veterans that local citizens and groups could use for making contributions. 

Birt moved, seconded by Maynes to approve the Permit for Supervised Display of Fireworks to the Conservation Board for the Independence Day celebration to be held on July 3^rd, 2020. All supervisors voted aye. Motion carried.

The Board of Supervisors, under the authority of the 2020 Code of Iowa, formed a canvassing board to check the returns of the Special School Election for the Creston and Lenox School Districts held on March 3, 2020.  The findings, thereof, are recorded at length in Election Book #8 in the Adams County Auditor’s Office as required by Section 50.27 of the 2020 Code of Iowa. No obvious clerical errors were identified during the canvass and there were no special ballots that were rejected and not counted.  A total of 63 votes were cast in Adams County.  Pursuant to Iowa Code Chapter 50.22, 0 provisional ballots were received. The canvass of the March 3, 2020, Special Election for the Creston and Lenox School District was approved.

Claims were approved as the following:

Committee reports were given as following: Birt – SICOG, March 3, Creston; and Maynes – RC & D, Creston, March 6, Creston.

ATTEST: Scott Akin, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, March 2, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Birt moved, seconded by Shipley to amend the agenda to add item H – Resolution 2020-14 Goose Lake Funds and to approve the amended agenda along with the minutes from February 24, 2020. All supervisors voted aye. Motion carried.

            There were no public comments.

Akin signed the Title VI Non-Discrimination Agreement.

Maynes moved, seconded by Birt to approve Resolution 2020-13 for Bid Letting of Juniper Ave due March 30^th at 9:30 am. Supervisors Maynes, Birt, Shipley, and Dixon voted aye. Akin abstained. Motion carried.

Dixon moved, seconded by Maynes to approve the Road Use Agreement with Mid-American Energy for the Southern Hills Wind Farm. All supervisors voted aye. Motion carried.

Dixon moved, seconded by Birt to approve the Utility Permits 20-01 and 20-02 for Frontier Communications Services on 270^th off of Hwy 148. All supervisors voted aye. Motion carried.

Birt moved, seconded by Shipley to approve county burial request 2020-1. All supervisors voted aye. Motion carried.

Maynes moved, seconded by Shipley to approve the county administering a city bridge project for Prescott. All supervisors voted aye. Motion carried.

A quote from Midwest Technologies for additional cameras was tabled until a quote for the key card doors is obtained so the entire project can be reviewed.

Shipley moved, seconded by Birt to approve a wage increase to $20/hr effectively 3/2/2020 for the County Attorney Office Manager. All supervisors voted aye. Motion carried.

Shipley moved, seconded by Maynes to approve Sarah Solt as assistant Medical Examiner Investigator. All supervisors voted aye. Motion carried.

Birt moved, seconded by Shipley to approve ratifying the tentative Union Contract agreement. All supervisors voted aye. Motion carried.

Maynes moved, seconded by Dixon to approve the Tax Abatements as presented. All supervisors voted aye. Motion carried.

Birt moved, seconded by Shipley to approve Resolution 2020-14 to transfer $62,500 from 01000 General Basic to 68000 Conservation Reserve Fund. These funds were originally allocated to Goose Lake, a SIRWA Water Development Project, but since that project never came to fruition the State Auditor requested that the funds be returned back to the county for their use. The board wants to allocate this for future projects involving the Conservation Department.

Committee reports were given as following: Dixon – Trolly, Feb 27, Creston; and Birt – Heartland, Feb 27, Creston; and Akin – SW Iowa Economic Forum, Feb 28, Griswold.

ATTEST: Scott Akin, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, February 24, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon. Bobbi Maynes was absent. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Birt moved, seconded by Shipley to approve the day’s agenda along with the February 18, 2020 minutes. All supervisors voted aye. Motion carried.

Birt moved, seconded by Shipley to approve Resolution 2020-11 Streambank Stabilization (West) and Resolution 2020-12 Streambank Stabilization East authorizing the advertising and letting of bids for Agreements NR206114XXXXC007 and NR206114XXXXC017. All supervisors voted aye. Motion carried.

Discussion was held regarding a Road Use Agreement with Southern Hills for a wind project in Carl Township.

            Emergency Director Bill Lyddon discussed with the board an electrical problem that has arisen from work being done in the Sheriff’s office. O’Neal Electrical Company would like to put in a second electrical panel to determine what the generator is currently backing up. Shipley moved, seconded by Dixon to approve the quote from O’Neal Electrical Company for $1,350.00 to do the extra work. All supervisors voted aye. Motion carried.

            Emergency Director Bill Lyddon gave an update on the radio system. The completion date has been moved from March to May.

Dixon moved, seconded by Shipley to approve Liquor License LC0042441 for Corning Winery. All supervisors voted aye. Motion carried.

Dixon moved, seconded by Birt to approve Resolution 2020-9 transferring $38,000 from LOST Funds to the Conservation Reserve Fund. All supervisors voted aye. Motion carried.

             Shipley moved, seconded by Dixon to open public Hearing at 10:00 am. All supervisors voted aye. Motion carried. There were no written or oral objections presented during the public hearing. Birt moved, seconded by Shipley to the close public hearing at 10:05 am. All supervisors voted aye. Motion carried.

            Birt moved, seconded by Dixon to approve Resolution 2020-10 approving the Budget Max Levy. All supervisors voted aye. Motion carried.

            Shipley moved, seconded by Dixon to set the public hearing on March 16^th, 2020 at 10:00 am. for the Proposed Budget for FY 20/21.

            Claims were approved as follows:

Committee reports were given as following: Akin – Southern Hills, Feb 21, Corning; and Birt – DCAT, DHS, & Juvenile Court Services, Feb 21, Creston; and Dixon – SCI911, Feb 19, Creston.

ATTEST: Scott Akin, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Tuesday, February 18, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Merlin Dixon, and Bobbi Maynes. Doug Birt was absent.  The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Dixon moved, seconded by Shipley to approve the agenda along with the minutes from the February 10, 2020. All supervisors voted aye. Motion carried.

Matt Garwood, Tanya Olson, and Matthew Johll with RPM Access presented to the board a map of 20 potential wind turbines that are projected to be erected in Carl Township.

County Engineer Travis Malone gave a deficiency list of 120 bridges that are going to be inspected. Union 20 on Union Avenue 1 mile north of Highway 34, Nodaway 1 on 220^th Street in between Fig and Ginkgo Avenues, and Union 23 on Willow Avenue half mile north of Highway 34 were closed immediately. Jasper 13 on 270^th Street. just West of Hwy 148 is on the watch list.

Conservation Director Travis Paul discussed with the board building plans from Lucas county of their nature center. Paul said that Conservation is in the beginning planning process for such a facility.

            Discussion was held regarding the employee handbook section 2.4 Closing for Inclement Weather.

Committee reports were given as following: Shipley – Main Street, Feb 11, Corning, Main Street. EV, Feb 12, Corning, and Conservation, Feb 13, Corning; Dixon – WIOA, Feb 12, Corning, and Conservation, Feb 13, Corning.

ATTEST: Scott Akin, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, February 10, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Doug Birt, Merlin Dixon, and Bobbi Maynes. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Birt to approve the day’s agenda along with the minutes from January 21^st, 27^th, and February 3^rd. All supervisors voted aye. Motion carried.

There were no public comments.

Engineer Travis Malone shared with the board that the EWP agreements with two projects sites per agreement have been signed.

            Dixon moved, seconded by Birt to approve Resolution 2020-7 Ordinance Chapter 24 – Valuation of Property.  All supervisors voted aye.  Motion carried.

            Birt moved, seconded by Dixon to approve the quote from Solutions to replace and upgrade the server in the amount of $24,177.95.  All supervisors voted aye.  Motion carried.

            Birt moved, seconded by Dixon to appoint Travis Malone to LHDCA Board of Directors.  All supervisors voted aye.  Motion carried.

            Birt moved, seconded by Shipley to approve Nancy Turner as Election Deputy in the Auditor’s Office.  Birt, Dixon, Maynes, Shipley voted aye.  Akin abstained.  Motion carried.

            Discussion was held by the board concerning the sale of old railroad bed property owned by the county.  More research will need to be done before any action, if any, will be taken.

            Discussion was held with Bob Jostens of  Dorsey and Whitney concerning future TIF districts in the county.

            Claims were approved as presented.

            The next regular meeting will be held on Tuesday, February 18, 2020, due to the holiday on Monday, February 17, 2020.

Committee reports were given as following: Maynes – Main Street, Feb 7, Corning and Farm Bureau, Feb 6, Corning; Akin – Main Street, Feb 7, Corning and Farm Bureau, Feb 6, Corning; Birt – SICOG, Feb 4, Creston

ATTEST: Scott Akin, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor