Board Minutes

The Adams County Board of Supervisors met on Monday, April 5, 2021 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Doug Birt, Merlin Dixon, and Scott Akin. The meeting was called to order by Chairperson Maynes. Akin moved, seconded by Birt to approve today’s agenda along with the minutes from March 29, 2021.  All supervisors voted aye.  Motion carried.

Treasurer Nancy Barnes informed the board her office will be closed for training on Thursday, April 15^th. She has published this in the Free Press and will post it on Facebook.

Birt moved, seconded by Dixon to approve Utility Permit #21-02 Frontier Communications. All supervisors voted aye.  Motion carried.

Akin moved, seconded by Birt to approve Agreement HC 21-4 – Kemp Creek Trib., Sec. 16/22, T73N, R33W on Orange Avenue. All supervisors voted aye.  Motion carried.

Shipley moved, seconded by Dixon to approve Agreement HC 21-5 – Middle. Nodaway River Trib., Sec. 5, T72N, R34W on Hickory Avenue. All supervisors voted aye.  Motion carried.

Birt moved, seconded Akin to approve Agreement HC 21-6 – East Nodaway River Trib., Sec. 31/32, T72N, R33W on Mulberry Avenue. All supervisors voted aye.  Motion carried.

Birt moved, seconded by Akin to approve DOT FY 22 Budget. All supervisors voted aye.  Motion carried.

Dixon moved, seconded by Shipley to approve DOT FY 21 Budget Amendment. All supervisors voted aye.  Motion carried.

Shipley moved, seconded by Birt to approve DOT 5 Year Plan. All supervisors voted aye.  Motion carried.

Malone has received 21 quotes for the dump truck replacement for FY22. He will compare those received and return with final quotes. He also is still researching a solution to the Maeder driveway/road issue.

Shipley moved, seconded by Dixon to appoint Larry Maeder as the Weed Commissioner effective today. All supervisors voted aye.  Motion carried.

Stacy Katen with Globe Life Insurance presented the services that her company can provide Adams County employees and answered additional questions that the Board had from her previous visit.  No action was taken but she will be allowed access to contact county employees regarding their personal insurance needs. 

Maynes discussed modifying Resolution 2020-34 Entrance Policy. She stated, that for her, it is a safety concern to not allow 2 driveways for each 40-acre tract, especially for agricultural operations. Malone stated statistics that show the increased safety issues with increased point of contacts.  Malone also stated the county is currently maintaining driveways so if the number of driveways is increased then the county’s expenses for maintenance will increase. Malone will work on modifying the policy and bring it back before the board for further discussion.

Birt moved, seconded by Akin to approve the burial request #2021-1. All supervisors voted aye.  Motion carried.

Committee and Meeting reports for presented as follows: Birt – Conservation, Mar 30; Corning; Akin – Adams/Taylor Landfill, Mar 24, Corning, and CHI Hospital Board, Mar 25, Corning; Shipley – Main St, Mar 30, Corning; and Maynes – Adams Co Mitigation, Mar 29, Via Zoom.

Akin moved, seconded by Dixon to adjourn the meeting at 11:30 am.  All supervisors voted aye.  Motion carried.

ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, March 29, 2021 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Doug Birt, Merlin Dixon, and Scott Akin. The meeting was called to order by Chairperson Maynes. Akin moved, seconded by Dixon to approve today’s agenda along with the minutes from March 22, 2021.  All supervisors voted aye.  Motion carried.

Terry Taylor with Communications Solutions of S. Iowa presented quotes for upgrading the server on the Court House security cameras to allow for an increased number of viewers on the system.  Shipley moved, seconded by Birt to approve the quote for a video insight server with a cost of $9529.20.  Ayes: Shipley, Birt, and Dixon. Nay: Akin and Maynes.  Motion carried.

Sheriff Alan Johannes presented two quotes for truck bids from Creston Automotive and Karl Chevrolet. Shipley moved, seconded by Dixon to approve the purchase of the 2021 F150 from Creston Automotive for $33,650 with a trade-in value of $13,000 on the 2017 F150 for a total cost of $20,650. All supervisors voted aye.  Motion carried.

Engineer Travis Malone gave an update on Secondary Roads. The crew is hauling lots of rock and cutting trees in right of ways. The recently purchased bulldozer is on Union Ave and will begin cleaning the right of way as soils dry in the next couple of days. Discussion was held concerning a constituent’s complaint regarding the Adams County Entrance policy that was passed via Resolution 2020-34 on July 6^th, 2020.

Dixon moved, seconded by Birt to approve liquor license for The Vault. All supervisors voted aye.  Motion carried.

Birt moved, seconded by Shipley to select OPN Architects to perform a study on the courthouse and provide plans for potential renovations. All supervisors voted aye.  Motion carried.

Birt moved, seconded by Shipley to approve the 28E agreement with Taylor County for a shared IT position with a 35-hour work week and $300 flat mileage rate per year. All supervisors voted aye.  Motion carried.

Shipley moved, seconded by Birt to approve the Cost Allocation Plan from Cost Advisory Services. All supervisors voted aye.  Motion carried.

Committee and Meeting reports for presented as follows: Shipley – MATURA, Mar 23; Via Zoom; Dixon – SCI911, Mar 24, Via Zoom and SIA Trolley, Mar 25, Creston; and Maynes – Crossroads, Mar 22, Creston.

Akin moved, seconded by Dixon to adjourn the meeting at 11:00 am.  All supervisors voted aye.  Motion carried.

ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, March 22, 2021 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Doug Birt, Merlin Dixon, and Scott Akin. The meeting was called to order by Chairperson Maynes. Akin moved, seconded by Dixon to approve today’s agenda along with the minutes from March 15, 2021.  All supervisors voted aye.  Motion carried.

Engineer Travis Malone gave an update on Secondary Roads. Malone discussed extending the fuel contract with United Farmers Coop for another year. The terms of the contract weren’t changed. Birt moved, seconded by Shipley to approve the fuel contract extension with United Farmers Coop. All supervisors voted aye.  Motion carried.

Denco Highway Construction Corp. fixed a culvert over the weekend on Old Highway 34. There is a company coming to look into doing a liner and grouting repair project on some culverts that reside under paved roads.  This is a possible alternative to the traditional method of removing the pavement and excavation to remove and replace existing culverts. Hungry Canyons Alliance has approved funding of grade control on three culverts that are in need of replacement directly. One of the culverts needing to be replaced is a wooden box culvert that is failing on Hickory Ave in Section 5 of Washington Township.  Therefore, the County is closing Hickory Ave and will replace the culvert with a CMP having a drop inlet to accomplish grade control.  Rock placement maps were presented to the board. There will be 50,000 ton of limestone and 5,000 ton of dolomite applied to county roads this year.

Shipley moved, seconded by Birt to approve the renewal of Wellmark Health Insurance for the county. All supervisors voted aye.  Motion carried.

Dixon moved, seconded by Akin to not endorse Globe Life Family Heritage as a cafeteria plan provider for the county. All supervisors voted aye.  Motion carried.

            Jeanne Jackson discussed her concerns with wind turbines and the property rights of non-participating homes. She presented a list of requests for the board to consider.

The board continues to discuss hiring a full time IT Position to be shared with Taylor County. A 28E agreement was presented to the board. After discussion there was some additional clarifications that need to be part of the agreement.

At 10:30 am Bob Ormsby and Thad Long with SVPA Architects and IMEG Corp. for Mechanical Engineering presented their plan for renovation of the courthouse and shared previous similar projects. At 11:15 am, Mindy Aust and Anna Squier with MA Architecture and Jake Cunliffe with KCL Engineering presented their plan for renovation of the courthouse. At 12:10 am, Rick Seely and Aaron Twedt with OPN Architects and John Delaney with Morrissey Engineering Inc. presented their experience with similar renovation projects and their plans for renovations. 

Birt moved, seconded by Akin to approve the Claims as follows. All supervisors voted aye.  Motion carried.

Committee and Meeting reports for presented as follows: Akin – ACEDC, Mar 18; Corning, and Southern Hills Mental Health, Mar 19, Corning.

Dixon moved, seconded by Akin to adjourn the meeting at 1:30 pm.  All supervisors voted aye.  Motion carried.

ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, March 15, 2021 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Doug Birt, Merlin Dixon, and Scott Akin. The meeting was called to order by Chairperson Maynes. Akin moved, seconded by Shipley to approve today’s agenda along with the minutes from March 8, 2021.  All supervisors voted aye.  Motion carried.

Engineer Travis Malone gave an update on Secondary Roads. Malone discussed with the board Carl 3 bridge rating has been reduced to 6 ton. This is the only gravel road to farms in that area so it needs to be fixed soon. He’s going to move forward in getting that fixed. The new motor grader has been delivered and is in service.  Malone is also getting quotes to replace a dump truck.

Dixon moved, seconded by Birt to approve the updates to the Adams County Employee Handbook to Section 5.5 Drug and Alcohol Use and Testing regarding policies and procedures, Section 5.11 Social Media Policy and Social Computing Guidelines and Section 5.8 Employee Speech Rights. All supervisors voted aye.  Motion carried.

Dixon moved, seconded by Birt to open the public hearing at 10:00 am for the FY 21-22 Budget. All supervisors voted aye.  Motion carried. There were no written or oral comments received. Birt moved, seconded by Akin to close the public hearing at 10:05 am. All supervisors voted aye.  Motion carried.

Birt moved, seconded by Dixon to approve Resolution 2021-9 approval of FY 21-22 Budget and 100% appropriation of the FY 21-22 Budget.

APPROPRIATIONS RESOLUTION NO. 2021-9 FOR FY 21/22

WHEREAS, it is desired to make appropriations for each of the different officers and departments for the fiscal year beginning July 1, 2021, in accordance with Section 331.434, Subsection 6, of the Code of Iowa,

            NOW THEREFORE, BE IT RESOLVED by the Adams County Board of Supervisors, Adams County Iowa, as follows:

            Section 1.  The amounts itemized by fund and by department or office on the attached schedule are hereby 100% appropriated from the resources of each fund so itemized, to the department or office listed in the first column on the same line of the attached schedule.

            Section 2.  Subject to the provisions of other county procedures and regulations, and applicable state law, the appropriations authorized under Section 1 shall constitute authorization for the department or officer listed to make expenditures or incur obligations from the itemized fund, effective July 1, 2020.

            Section 3.  In accordance with section 331.437, Code of Iowa, no department or officer shall expend any money or incur any liability, or enter into any purpose in excess of the amounts appropriated pursuant to this resolution.

            Section 4.  If at any time during the FY21/22budget year, the auditor shall ascertain that the available resources of a fund for that year will be less than said fund’s total appropriations, he/she shall immediately so inform the board and recommend appropriate corrective action.

            Section 5.  The auditor shall establish separate accounts for the appropriations authorized in section 1, each of which account shall indicate the amount of the appropriation, the amounts charged thereto, and the unencumbered balance.  The auditor shall report the status of such accounts to the applicable departments and officers monthly during the FY21/22 budget year.

            Section 6.  All appropriations authorized pursuant to this resolution lapse at the close of business, June 30, 2022.

The above and foregoing resolution was adopted by the Board of Supervisors of Adams County, Iowa on March 15, 2021.  All supervisors voted aye.  Motion carried.

The board continues to discuss hiring a full time IT Position to be shared with Taylor County.

Committee and Meeting reports for presented as follows: Shipley – Adams Community Foundation, Mar 10; Corning; Dixon – ATURA, Mar 9, Via Zoom; and Birt – Conservation, Mar 11, Corning.

Akin moved, seconded by Birt to adjourn the meeting at 10:30 am.  All supervisors voted aye.  Motion carried.

ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, March 8, 2021 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Doug Birt, Merlin Dixon, and Scott Akin. The meeting was called to order by Chairperson Maynes. Akin moved, seconded by Birt to approve today’s agenda along with the minutes from March 1 and March 4, 2021.  All supervisors voted aye.  Motion carried.

Engineer Travis Malone gave an update on Secondary Roads. The new bulldozer has been delivered and the old one was traded in. The Washington 6 bridge emergency repairs are about done. The board brought up other bridges they have received calls on and relayed that information to Malone.

Shipley moved, seconded by Dixon to approve transferring $20,874 of the COVID relief dollars received by Adams County to Adams County Public Health.  All supervisors voted aye.  Motion carried.

Birt moved, seconded by Shipley to approve claims as follows. All supervisors voted aye.  Motion carried.

Stacy Katen with Family Heritage Insurance gave a presentation on the supplemental insurance they offer for employees. No action was taken.

The board continues to discuss hiring a full time IT Position to be shared with Taylor County.

Committee and Meeting reports were presented as follows: Maynes – RC&D, Mar 4, Creston; Birt – SICOG, Mar 2, Creston.

Akin moved, seconded by Birt to adjourn the meeting at 10:30 am.  All supervisors voted aye.  Motion carried.

ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Thursday, March 4, 2021 at 12:00 pm with the following members present: Bobbi Maynes, Leland Shipley, Merlin Dixon and Scott Akin. Absent was Doug Birt. The meeting was called to order by Chairperson Maynes. Akin moved, seconded by Shipley to approve today’s agenda.  All supervisors voted aye.  Motion carried

Brandon Schulte with DCI proposed an RFP for Courthouse Renovations. A Hazard Material consultant would need to get involved regarding asbestos and lead that might be in the building. The board asked for references and to set up times to interview the companies.

Shipley moved, seconded by Akin to adjourn the meeting at 1:30 pm.  All supervisors voted aye.  Motion carried.

ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, March 1, 2021 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Scott Akin, Doug Birt, and Merlin Dixon. The meeting was called to order by Chairperson Maynes. The Pledge of Allegiance was recited. Akin moved, seconded by Dixon to approve today’s agenda and the minutes from the February 22, 2021, meeting.  All supervisors voted aye.  Motion carried

County Engineer Travis Malone discussed the rejection of all bids by the City of Corning for the Hull Street bridge replacement project. The proposal is being modified prior to being relet in the upcoming DOT’s October letting. Bridge Washington 6 emergency repairs have started. The recently purchased bulldozer is about ready for delivery. Iowa Homeland Security’s 10% matching funding from FEMA completed projects should be received in the next couple of weeks. The County is also eligible for another 5% in matching funding for contract administration and engineering time expended by the Secondary Roads office staff.

Discussion was held regarding sharing an IT employee with Taylor county. The details are to be sorted out between the two county attorneys in a 28E Agreement.

Oral reports were presented by board members as follows: Birt – DHS/DCAT, Creston, Feb. 19, Heartland, Creston, Feb. 25; Dixon – SCI-911, Zoom, Feb. 24, Trolley, Creston, Feb. 25; Akin – CHI, Corning, Feb. 19; Maynes – Crossroads, Creston, Feb. 22.

Akin moved, seconded by Birt to adjourn the meeting.  All supervisors voted aye.  Motion carried.

ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, February 22, 2021 at 9:00 am with the following members present: Bobbi Maynes, Leland Shipley, Scott Akin, Doug Birt, and Merlin Dixon. The meeting was called to order by Chairperson Maynes. The Pledge of Allegiance was recited. Akin moved, seconded by Birt to approve today’s agenda and the minutes from the February 16, 2021, meeting.  All supervisors voted aye.  Motion carried

Discussion was held on the possibility of sharing an IT employee with Taylor County.  Akin and Dixon will attend the Taylor County Board of Supervisors meeting on Thursday, February 25^th to further explore the situation.

Birt moved, seconded by Akin to set the Public Hearing for the FY 21-22 Budget for March 15, 2021, at 10 AM.  All supervisors voted aye.  Motion carried.

Birt moved, seconded by Akin to approve the claims as presented.  All supervisors voted aye.  Motion carried.

Dixon moved, seconded by Birt to appoint Anita Mittag to a six-year term on the Adams County Judicial Magistrate Appointing Commission.  All supervisors voted aye.  Motion carried.  This rescinds the original motion made at the January 4, 2021 meeting appointing Wayne Rychnovsky, Anita Mittag and Rob Tucker as only one appointee is needed for the Commission. 

Dixon moved, seconded by Akin to appoint Karl McCarty as the interim Weed Commissioner for the county.  All supervisors voted aye.  Motion carried.

Dixon moved, seconded by Shipley to approve Liquor License LC0042441 for the Corning Winery.  All supervisors voted aye.  Motion carried.

Engineer Malone presented a bid for the City of Corning/Hull Street Bridge Project.  Dixon moved, seconded by Birt to reject the bid as it was 25% over the Engineer’s estimate.  The project will be put out for re-bid in October.  All supervisors voted aye.  Motion carried.

ATTEST: Bobbi Maynes, Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Tuesday, February 16, 2021 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Doug Birt, and Merlin Dixon. Bobbi Maynes was present via phone. The meeting was called to order by Vice Chairperson Birt. The Pledge of Allegiance was recited. Dixon moved, seconded by Shipley to approve today’s agenda and the minutes from the February 8, 2021, meeting.  All supervisors voted aye.  Motion carried

Engineer Malone presented a proposal for purchasing a 2015 CAT D6TXL bulldozer with 4309 hr for $180,000 with the possibility of trading in the 1967 D6C bulldozer. Akin moved, seconded by Dixon to approve purchasing the 2015 CAT bulldozer with no additional warranty. All supervisors voted aye.  Motion carried.

Malone shared with the board that the scrap metal has been cleaned up from around the shop.

Sheriff Alan Johannes discussed with the board a request from Southwest Valley Superintendent Fenster to reconsider the hours of the Resource Officer position shared with the school district.

Discussion was held regarding updating the Adams County Employee Handbook. More information will  be gathered and no action was taken.

Dixon moved, seconded by Shipley to open the Public Hearing for the Max Levy Rate at 10:00 am.  All supervisors voted aye.  Motion carried.  There were no written or oral objections.  Shipley moved, seconded by Dixon to close the public hearing at 10:05 am. All supervisors voted aye.  Motion carried.

Akin moved, seconded by Shipley to approve Resolution 2021-7 Maximum Property Tax Dollars.

RESOLUTION 2021-7

Approval of FY 2021/2022 Maximum Property Tax Dollars

WHEREAS, the Adams County Board of Supervisors have considered the proposed FY2021/2022 county maximum property tax dollars for both the General County Services and Rural County Services, and

WHEREAS, a notice concerning the proposed county maximum property tax dollars was published as required and posted on county website and/or social media accounts if applicable,

WHEREAS, a public hearing concerning the proposed county maximum property tax dollars was held on February 16, 2020,

NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Adams County that the maximum property tax dollars for General County Services and Rural County Services for FY2021/2022 shall not exceed the following:

General County Services-$2,909,466

Rural County Services-$1,329,089

The Maximum Property Tax dollars requested in either General County Services or Rural County Services for FY2021/2022 does represent an increase of 102% from the Maximum Property Tax dollars requested for FY2020/2021. General County Services has an increase of 105.60% and Rural County Services has an increase of 106.06%

Voting Aye:  Akin, Birt, Dixon, Maynes, Shipley.  Voting Nay:  None.  Motion carried  The above resolution is adopted by the Board of Supervisors of Adams, County, Iowa.  The full resolution is located in the Auditor’s Office.

Oral reports were presented by the board members as follows: Birt – SICOG, Creston, Feb. 2 and Feb. 11, Conservation, Corning, Feb. 11, Courthouse Security, Corning, Feb. 10; Shipley – MATURA, Creston, Feb. 10, Main Street, Feb. 15; Dixon – WIOA, Feb. 13; Akin – Farm Bureau, Corning, Feb. 4, ACEDC, Corning, Feb. 10.

Maynes moved, seconded by Akin to adjourn the meeting at 10:30 am. All supervisors voted aye. Motion carried.

            ATTEST: Doug Birt, Vice Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor

The Adams County Board of Supervisors met on Monday, February 8, 2021 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Doug Birt, and Merlin Dixon. Bobbi Maynes was present via phone. The meeting was called to order by Vice Chairperson Birt. The Pledge of Allegiance was recited. Akin moved, seconded by Dixon to approve today’s agenda. All supervisors voted aye. Motion carried. Akin moved, seconded by Dixon to approve the minutes from the February 1, 2021, meeting.  All supervisors voted aye.  Motion carried

Karl McCarty, Secondary Roads Maintenance Supervisor, presented an option for purchasing a 2015 CAT D6TXL bulldozer with 4309 hr for around $180,000. No action was taken.

Akin moved, seconded by Shipley to approve Resolution 2021-8 Certificate of Appointment of Marilea Mullen as a Commissioners of the Southern Iowa Regional Housing Authority.

RESOLUTION NO. 2021-8

BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF Adams, Iowa

That the Board of Supervisors of the County of Adams, Iowa hereby make the following resolution.

WHEREAS, a resolution has been passed and adopted entitled “Resolution Approving and Authorizing the Execution of a Certain Joint Exercise of Powers Agreement for the Purpose of Creating a Multi-County Housing Authority.”

NOW, THEREFORE, Pursuant to the provision of Chapter 28E.  Code of Iowa, and by virtue of our office as Supervisors, we hereby appoint Marilea Mullen for Three years, as the one (1) person to serve as Commissioner of the Southern Iowa Regional Housing Authority, representing the County of Adams, Iowa, and to serve for the number of years appearing after her name, respectively, from the ninth day of April, 2021.

All supervisors voted aye.  Motion carried. The full resolution is located in the Auditor’s Office.

Shipley moved, seconded by Dixon to approve appointing Kristi Drake to the Zoning Board of Adjustment. All supervisors voted aye.  Motion carried

Discussion was held regarding updating the Adams County Employee Handbook. More information needs to be gathered; no action was taken.

Maynes moved, seconded by Akin to approve the Tax Abatements as presented: Robert Grau, Jaris Catron, John Gebbie, Jed & Morgan Palmer, Aaron David & Stephanie Riley, Derek & Sarah Maeder. All supervisors voted aye. Dixon abstained.  Motion carried

Akin moved, seconded by Shipley to approve moving forward with DCI’s RFP for Court House Renovations. All supervisors voted aye.  Motion carried

A survey for the Prairie Solid Waste Agency and a SICOG County Priorities Survey were completed by the board.

Shipley moved, seconded by Dixon to approve the claims. All supervisors voted aye.  Motion carried.

Oral reports were presented by the board members as follows: Akin – CHI, Feb. 3, Corning.

The next board meeting will be held Tuesday February 16, 2021 at 9:00 am. Maynes moved, seconded by Akin to adjourn the meeting at 10:20 am.  All supervisors voted aye.  Motion carried.

ATTEST: Doug Birt, Vice Chairperson, Adams County Board of Supervisors

               Rebecca Bissell, Adams County Auditor