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Board Minutes

Board Minutes – October 12, 2020

The Adams County Board of Supervisors met on Monday, October 12, 2020 at 9:00 am with the following members present: Leland Shipley, Bobbi Maynes, Scott Akin, Merlin Dixon and Doug Birt. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Shipley moved, seconded by Maynes to approve today’s agenda along with the minutes of the October 5th meeting.  All supervisors voted aye.  Motion carried. 

Engineer Travis Malone updated the board on Secondary Roads projects. He held a meeting with Eldon Ray of Schildbergs to talk about quantities of road rock for the upcoming year and stated that they are finishing the plate pipe on Locust Ave this week. Upon completion of Locust Avenue there are a few more CMP projects of a smaller scale and some shouldering on Quince Ave to hopefully wrap up before winter. The streambank stabilization on Aspen Ave will be completed up by the end of the month given the current weather forecast. Applications are being received for the 2 open positions with a deadline of Friday October 16th. Bridge Prescott 5 is in the December Iowa DOT letting. 259 trip permits have been filed for calendar year 2020 as of last Friday with the vast majority being issued for the wind turbines.

Shipley moved, seconded by Birt to approve Utility Permit #20-15 for SIRWA as they are going to bore a one-inch service line under N28. All supervisors voted aye.  Motion carried. 

Shipley moved, seconded by Birt to approve Utility Permit #20-15 for SIRWA for boring under N28. All supervisors voted aye.  Motion carried. 

             The Board of Supervisors and Engineer Malone thanked Larry Maeder for his 11.5 years of service to Adams County and for stepping forward to serve as the weed commissioner for the past year. They all wish him the best in retirement.

            Treasurer Nancy Barnes presented the quarterly investment report. Birt moved, seconded by Mayes to approve the Treasurer’s quarterly investment report. All supervisors voted aye.  Motion carried.  Barnes also reported to the board that 91% of first half taxes have been collected at this point.

            Birt moved, seconded by Shipley to approve the Procurement Policy. All supervisors voted aye.  Motion carried. 

            The board is moving the regular weekly meeting from November 9 to November 10 at 1 p.m. to canvass the General Election. All supervisors voted aye.  Motion carried. 

            Birt moved, seconded by Maynes to approve the claims as follows. All supervisors voted aye.  Motion carried. 

Solutions IncMaint          565.802
ACEDCContrib.-Other Gov.&Org    25,000.001
Adams Co ExtReg fees/Meet/Sc          105.001
Adams Co AmbCont       4,166.661
Free PressLegal          146.702
Free PressLegal Pub             26.591
Adams Co SherServ             38.001
Adamson,SarahPhone & Fax Service             35.001
AgriVisionREPAIR          371.321
Ahlers & Cooney, P.C.Admin Costs       1,250.001
AirgasWelding Sup          670.001
AkinRepair          632.352
AkinREPAIR          387.841
Arnold Supplyrepair       1,109.971
Astro BuildingsBuildings    19,760.801
William BirtServ             15.001
Brown, LisaSchool or mtg exp             96.001
Calhoun-Burnsoutside engineering    35,186.981
Capital SanitarySup          282.332
Cintassafety             52.901
Cook ApplianceRepair          249.001
Blake CooperServ             15.001
Cornhusker Intnlrepair       7,524.311
Corning TireRepair             53.171
Creston Publishinglegal pub             75.251
Dencorepair    31,270.001
Dollar Generalsup             18.001
Dollar GeneralSup          212.201
Echo Group Inc.Sup             28.121
Fox Weldingequip          105.891
Freeman,LeeLegal & Ct-Rel Serv.             50.001
GallsSup          212.301
Geer SantitationUtilities          225.001
Carl GoodsonReimb          185.001
Gray,MickPhone & Fax Service             35.001
Gray,MickWearing App & Uniform          585.001
Greenwalt,Tysontrucking       8,062.601
Hawhee Truckrepair          847.541
IAAODues & Memberships          220.001
ICACMPComp Pro. & Updat    22,184.001
IMWCAIns       5,461.002
InfomaxRental          101.501
InfomaxEquip             68.201
IntoximetersSafety & Protect.Sup          115.001
Joe’s PortablesSanitation Disposal          160.001
Kaufman,LuAnnTownship Clerk Fee             20.001
Krantz,KyleLegal & Ct-Rel Serv.             50.001
KSIBOfl Pub.& Legal Not.          116.671
Lawson Prodrepair          726.671
McCarty,Karlreimb             30.001
MediacomUtil       1,114.292
MidAmericanutilities             20.741
Miller,PatOth Lab rel servi          400.001
Motorola Inc.Mach & Equip Pur    51,011.051
Benjamin MullenReimb          359.601
Office Machsupplies             45.481
Office MachSup             48.581
Olin StraitServ               9.801
Omaha Truck Centerrepair             20.351
Pattison Sand Corock    12,663.561
Paul,TravisReimb          255.721
Poor Boyz LLCSanitation Disp          593.751
Power Planrepair       1,328.721
Reiley,JimReimb          129.752
Rick’s AutoRepair          571.942
RJs PlumbingRepair          609.001
Robinson ImpleREPAIR             20.001
Russell,KadyOther Lab rel servi          330.001
Schildbergrock          657.771
SchildbergRock          784.901
Secretary of StateLics, Permits, Exam F             30.001
Shepherd RepairServ          167.951
SIRWAutilities             87.001
SIRWAUtil          271.681
Swartz,DeniseOth Lab rel servi          400.001
The ExchangeServ             23.001
Titan Machineryrepair          782.501
Towne,GailReimb             27.651
U.S. BankMaintenance Agree             63.151
U.S. BankSup       1,336.311
United Farmer Coopfuel       8,337.971
United Farmer CoopFuel, Tires, & Lub             89.431
Verizon Wirelesscomputer             68.561
Vogel & Thomas Hardsup             12.991
Vogel & Thomas HardCustodial Supplies             44.941
Vogel & Thomas HardJail Supplies             38.981
Vogel & Thomas HardParts          160.001
Kathy WestTownship Trust Fee             15.001
Williams,Tomreimb             30.001
Williams,ChadPhone & Fax Service             60.001
Grand Total  251,927.77

            Oral reports were presented by the board members as follows: Birt – SICOG, Oct 6, Creston.

Maynes moved, seconded by Dixon to adjourn the meeting at 10:35 am. All supervisors voted aye.  Motion carried. 

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors   Rebecca Bissell, Adams County Auditor

Board Minutes – October 5, 2020

The Adams County Board of Supervisors met on Monday, October 5, 2020 at 9:00 am with the following members present: Leland Shipley, Bobbi Maynes, Scott Akin, Merlin Dixon and Doug Birt. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Birt moved, seconded by Dixon to approve today’s agenda along with the minutes of the September 28th meeting.  All supervisors voted aye.  Motion carried. 

Engineer Travis Malone updated the board on Secondary Roads projects. He is working with the City on the Hull Street bridge project as they are working on getting the permanent easements needed. Prescott 13 was finished up last week. Good progress is being made on Douglas 17 on Aspen Avenue. 

            Dave Fuller, Director of Adams County Ambulance, gave an update on the ambulance department. He went through the run times and shared the ambulance quotes they’ve received. Adams County Ambulance will be ordering a new ambulance but it will take approximately eight months for it to arrive.   

            Recorder Jamie Stargell presented the quarterly report. Birt moved, seconded by Shipley to approve the Recorder’s Report. All supervisors voted aye.  Motion carried. 

            Recorder Jamie Stargell updated the board on projects going on with her department. There is a new website for the Iowa Land Records website and it’s very user friendly. Stargell presented a letter the board for their signature to request moving to a .gov website. Maynes moved, seconded by Dixon to approve the letter. All supervisors voted aye.  Motion carried.

            Shipley moved, seconded by Dixon to approve the purchase of a backup OCS Laptop for Elections. All supervisors voted aye.  Motion carried. 

            Maynes moved, seconded by Birt to approve the estimate of repairs for the generator. All supervisors voted aye.  Motion carried. 

            Dixon moved, seconded by Shipley to approve the Release Agreement between Cory Dorsey and Adams County, Iowa. All supervisors voted aye.  Motion carried. 

            The board discussed windmill issues that have been raised to members of the board by landowners who surround the windmills. They are trying to brainstorm ideas to help with their concerns.

            Akin moved, seconded by Maynes to adjourn the meeting at 11:00 am. All supervisors voted aye.  Motion carried. 

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors  

Rebecca Bissell, Adams County Auditor      

Board Minutes – September 28, 2020

The Adams County Board of Supervisors met on Monday, September 28, 2020 at 9:00 am with the following members present: Leland Shipley, Bobbi Maynes, Scott Akin, Merlin Dixon and Doug Birt. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Birt moved, seconded by Maynes to approve today’s agenda along with the minutes of the September 21st meeting.  All supervisors voted aye.  Motion carried. 

Engineer Travis Malone updated the board on Secondary Roads projects. The East and West streambank projects and the Juniper Ave project have all been finalized. Construction will begin on Locust Avenue near the Taylor county line; this is the final FEMA project from flooding of 2019. Malone is putting in applications for three grade control/CMP projects this March for possible Hungry Canyon funding to be built next year.

            Maynes moved, seconded by Dixon to approve the Adams County Annual Urban Renewal Report. All supervisors voted aye.  Motion carried. 

            Shipley moved, seconded by Birt to approve claims as follows. All supervisors voted aye.  Motion carried. 

 Solutions Inc Maint              28.751
Adams Co Exttraining              70.001
Free PressLegal            248.022
Alliant EnergyUtilities              38.051
Bob Barker CoSup            101.361
Boswell,MorrisOther              82.501
Capital SanitarySup            189.001
Cass Co. SheriffLeg & Ct-Rel Serv.              32.001
Central IA DetServ        2,800.001
CHI HealthDues & Memberships        2,700.001
Cintassafety              53.641
Consulting ArchServ            850.001
Contechrepair      25,080.881
Corning Munutilities              55.361
Corning MunUtil        3,905.793
Corning Plumb/HeatSup              30.951
Dollar GeneralSup              12.851
Echo Group Inc.Sup            276.271
ESB Clark Hvy Const.construction        8,650.901
Farmers Mutphone            147.851
Fastenal Cosup              77.211
Finish Line Trophiesretirement plaque              20.001
Geer SantitationUtil            270.001
Graphic IdeasSup              80.001
Grn ValleyServ              82.701
Henderson Tilingrepair              86.981
Hogan,MichaelRoads              23.001
Holiday InnSchool or mtg exp            366.241
HyVeeSup            656.422
InfomaxEquip              57.331
JNC Constructionconstruction      10,214.551
Ronald KepfordLegal & Ct-Rel Serv.            590.001
LabSourceJail Supplies            482.251
Lancaster SheriffLegal & Ct-Rel Serv.              35.001
Mail ServServ            138.411
MidAmericanutilities                7.331
Benjamin MullenReimb              81.501
Murphy ContractingConstruction      83,337.001
Nishna ProductionsServ            229.401
Northland Prod Corepair            189.001
Office MachSup            183.992
Pattison Sand Corock   146,398.211
Polk Co. SheriffLegal & Ct-Rel Serv.              34.601
Poor Boyz LLCSanitation Displ        1,075.001
Reiley,JimReimb            137.751
Russell,KadyOth Labor rel servi            210.001
SAM,LLCServ            140.001
Service TechsParts            419.871
SW IA RECutili            885.621
SW IA RECUtil        8,000.372
Taylor Co SheriffServ              31.681
Taylor Co TreasExp        6,629.621
Timmerman,Andrewexp              80.501
U.S. BankBuildings            454.431
U.S. BankFuel, Tires, & Lub              56.051
U.S. BankOffice Sup/Exp              25.311
U.S. BankPostage & Mailing            116.951
U.S. BankSchool or mtg exp            199.001
U.S. BankPhone & Fax Service            163.741
United ConstructionConstruction      17,809.751
Verizon WirelessMaintenance Agree            360.571
Watson & Ryan PLCLegal & Ct-Rel Serv.            875.001
Wilson & Hanson Assoc.Legal & Ct-Rel Serv.            480.001
Grand Total    327,146.50 

            Conservation Director Travis Paul updated the board on projects going on at Lake Icaria.

Oral reports were presented by the board members as follows: Shipley – MATURA, Sept. 22, Creston; and Dixon – WIOA, Sept. 21, Creston and SCI911, Sept. 23, Creston.

Maynes moved, seconded by Birt to adjourn the meeting at 10:20 am. All supervisors voted aye.  Motion carried. 

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors  

Rebecca Bissell, Adams County Auditor      

Board Minutes – September 21, 2020

The Adams County Board of Supervisors met on Monday, September 21, 2020 at 9:00 am with the following members present: Leland Shipley, Bobbi Maynes, Merlin Dixon and Doug Birt. Scott Akin was absent. The meeting was called to order by Vice Chairperson Bobbi Maynes. The Pledge of Allegiance was recited. Birt moved, seconded by Dixon to approve today’s agenda along with the minutes of the September 14th meeting.  All supervisors voted aye.  Motion carried. 

Engineer Travis Malone updated the board on Secondary Roads projects. There is a road scouring off by cmps on Birch Ave by Nodaway. Two posted bridges near Ralph Neill. Secondary Roads will be posting two job positions for the department. Prescott 13 is moving along quickly and then they will be moving to Aspen as soon as they are done. Two out of three submitted reimbursements on EWP projects have been received and the paperwork for the USDA grant for Juniper Ave has been submitted.

            Birt moved, seconded by Shipley to approve Utility Permit #20-14 for Interstate Power and Light (Alliant Energy) at 180th and Union Avenue to bore under the road.  All supervisors voted aye.  Motion carried.

Shipley moved, seconded by Birt to approve Bree Brandt as the Mercer Township Clerk effective January 1, 2021. All supervisors voted aye.  Motion carried. 

            Dixon moved, seconded by Shipley to sign the Letter of Engagement with Dorsey for TIF procedures. All supervisors voted aye.  Motion carried. 

            Birt moved, seconded by Shipley to approve Billi Vavra as the Medical Examiner Investigator Assistant. All supervisors voted aye.  Motion carried. 

            Oral reports were presented by the board members as follows: Shipley – Main Street, Sept. 15, Corning; and Birt – DCAT/DHS Sept. 18, Creston.

Dixon moved, seconded by Birt to adjourn the meeting at 10:00 am. All supervisors voted aye.  Motion carried. 

ATTEST:  Bobbi Maynes, Vice Chairperson, Adams County Board of Supervisors   Rebecca Bissell, Adams County Auditor      

Board Minutes – September 14, 2020

The Adams County Board of Supervisors met on Monday, September 14, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Bobbi Maynes, Merlin Dixon and Doug Birt. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Dixon moved, seconded by Maynes to approve today’s agenda along with the minutes of the September 8th meeting.  All supervisors voted aye.  Motion carried. 

Engineer Travis Malone updated the board on Secondary Roads projects. Annual report has been submitted and approved. There are a lot of trip permits for windmill parts. Petersen Contractors Inc. will be starting this week on streambank stabilization for bridge Prescott 13 (190th Street). An elliptical horizontal structural plate pipe has been ordered to complete the FEMA project on Locust Ave. Malone spoke with the City of Carbon regarding City/State funding for replacement of bridge Douglas 3. Bridge Prescott 5 has final plans completed and submitted to keep the project on track for a DOT December letting.

            Birt moved, seconded by Dixon to approve the claims as follows. All supervisors voted aye.  Motion carried. 

ACCSContrib.-Oth Gov.&rg     11,250.001
Adair Co SheriffLegal & Ct-Rel Serv.              43.801
Adams Co AmbCont        4,166.441
Adams Co. ElectElect Supp.& Parts           400.001
Free PressLegal           615.703
Free PressLegal Pub           129.021
Adamson,SarahPhone & Fax Service              35.001
Ahlers & Cooney, P.C.Admin Costs        1,250.001
AirgasWelding Sup           375.041
AkinRepair           480.982
AkinREPAIR              51.971
AramarkUniform              55.951
Arnold Supplyrepair           626.021
Behlers,Kevinsafety reimb           150.001
Bissell,BeckyReimb              42.781
Rick BissellServ              15.001
Byers Lock ShopRepairs        2,227.722
Calhoun-Burnsoutside engin     28,857.681
Capital SanitarySup           351.461
Dale CarmichaelServ              15.001
Central IA Distrib IncSup        1,423.001
CHI HealthSchool or mtg exp              85.001
CHI hospitalServ                3.221
Clay’s Pump & EquipWell Testing                8.951
Contechrepair     10,691.891
Cont Fire SprinklerServ           225.001
Corning MunUtil           201.951
Corning LibraryCont        6,998.251
Corning RentalRent           330.002
Corning Tirerepair              33.501
Corning TireRepair           716.002
Creston AutoMotor Veh.Equip & Rep           451.421
CSSI- Terry TaylorGen Repairs        3,824.102
CSSI- Terry TaylorServ           643.781
CumminsMain           663.711
Dollar GeneralSup           127.001
DSM Hoist, Increpair        1,725.001
Farmers Mutualphone           147.891
Fastenal Cosup           703.171
Feeders Grainsup           408.251
FrontierPhone           268.592
GallsSup              50.941
Garden & Assocoutside engineer        1,106.261
Carl GoodsonReimb           204.301
Gray,MickPhone & Fax Service              35.001
Grn ValleyServ           475.001
Greenwalt,Tysonrepair     23,751.001
Henry AdkinsMach & Equip Pur        7,850.001
Herring,Karlsafety reimb              90.951
Hughes Feedrepair           123.601
IMWCAIns        5,461.002
InfomaxRental           109.351
InfomaxEquip           106.032
IA Co Attys AssnReg fees/Meet/Sc           150.001
IA Prison IndSigns        2,485.202
ISAAEdu           250.001
JEO Consultingoutside engineer        1,520.001
Jericodust control        1,060.001
King,MeganFood & Provisions              60.001
Lawson Productsrepair        1,224.121
Lighthouse GlassRepairs           780.001
Mail ServServ        1,967.352
Malone,Travisreimb              55.601
McCarty,Karlreimb              30.001
MediacomUtil        1,153.382
MenardsElect Supp.& Parts           372.921
MidAmericanutilities              17.941
Midwest Wheelsup        1,368.751
Miller,PatOth Lab rel servi           400.001
Mont Co Sherifflegal           105.402
MTE Office CenterOffice Sup/Exp              28.001
Mullen, TonyTownship Trustee Fee              15.001
Northland Products Corepair           148.111
OKeefe ElevSup           423.471
Office Machsupplies                7.781
Office MachSup           900.341
Matt OliveRent Payments           400.001
Page Co. SheriffLegal & Ct-Rel Serv.              43.801
Pattison Sand Corip rap   127,257.731
Paul,TravisReimb              60.001
Petersen TireSup           470.001
Pitney BowesPostage           334.322
Poor Boyz LLCSan Disposal           238.451
Power Planrepair              93.701
Prescott LibraryCont        1,161.501
Price,RichardWell Plugging           500.001
PrimroseFood & Provisions        5,770.001
Red StarRepair           428.101
Rick’s AutoRepair           581.813
RJs PlumbingRepair              79.881
Roberts,TrentWell Plugging           300.001
Robinson ImpleParts           893.802
Robinson ImpleREPAIR           202.751
Robinson,JaredTown Trustee Fee              15.001
Russell,KadyOth Lab rel servi        1,840.003
Karen SaltzmanServ              20.001
Schafer Weldingrepair           135.001
Schafer WeldingSup        1,255.751
Schildbergrock        1,477.871
Secure ShredServ              48.001
Service TechsParts           168.691
Shires, JenWearing App & Uni              21.361
Sign-UpE911 Exp        1,243.151
Peterbiltrepair        1,942.161
SIRWAutilities              87.001
SIRWAUtil           151.081
Daniel SteeveTown Trustee Fee              15.001
Kurt StoaksServ              15.001
Swartz,DeniseOth Lab rel servi           400.001
SWV High SchoolFertilizer, seed and plan              40.001
Tallgrass ArchaeologyContrib.-Oth Gov.&Org        7,467.731
TAW CompServ        1,225.001
Taylor Co SheriffServ              46.241
Taylor Co. Pub HealthContrib.-Oth Gov.&Org     28,659.001
Railroad Yardrepair     17,500.001
Treasurer, IALegal & Ct-Rel Serv.        1,359.001
TS BankOffice Sup/Exp              43.901
U.S. BankMaintenance Agree              63.151
UFMCFuel           895.361
Union Co SheriffServ              44.002
United Farmer Coopfuel        7,814.061
United Farmer CoopFuel, Tires, & Lub        2,860.643
USPSPostage        2,120.002
Verizon Connectradios           939.021
Verizon Wirelesscomputer              68.561
Veterans InfoSup              64.001
Villisca LibraryContrib.-Oth Gov.&Org           573.501
Vogel & Thomas Hardsup                6.591
Vogel & Thomas HardCustodial Sup              29.961
Vogel & Thomas HardFertilizer, seed and plan           199.501
Vogel & Thomas HardHardware           171.461
Vogel & Thomas HardOther Supplies/Equip              10.761
Vogel & Thomas HardPaint & Paint Supplies              47.161
Warren Co SheriffServ              45.001
WatchGuardDues & Memberships        1,105.001
Western Eng  Comaterials        1,917.631
Williams,Tomreimb              30.001
Williams,ChadPhone & Fax Service              60.001
Ivan WolfServ              20.001
Kevin WynnServ              20.001
Grand Total    357,803.14 

             Oral reports were presented by the board members as follows: Akin – Southern Hills, Sep 16, Corning, and ACEDC, Sep 17, Corning.

Birt moved, seconded by Dixon to adjourn the meeting at 10:15 am.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors   Rebecca Bissell, Adams County Auditor

Board Minutes – August 31, 2020

The Adams County Board of Supervisors met on Monday, August 31, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Bobbi Maynes, Merlin Dixon and Doug Birt. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Shipley moved, seconded by Dixon to approve today’s agenda along with the minutes of the August 24th meeting.  All supervisors voted aye.  Motion carried. 

Shipley moved, seconded by Birt to approve Utility Permit #20-11 for Southwest Iowa REC on the Adair-Adams Line. All supervisors voted aye.  Motion carried. 

Birt moved, seconded by Dixon to approve Utility Permit #20-12 for Southwest Iowa REC on Hickory Avenue south of 183rd Street. All supervisors voted aye.  Motion carried. 

Shipley moved, seconded by Birt to approve Utility Permit #20-13 for Southern Iowa Rural Water Association to bore a 1” line under Elm Avenue south of the Cass County line. All supervisors voted aye.  Motion carried. 

Engineer Travis Malone updated the board on Secondary Roads projects. Mulberry Avenue south of US Hwy 34 is open to traffic after completing replacement of a short span bridge with a large diameter culvert.  County crews are currently working on addressing bridge maintenance items.

County Attorney Andrew Knuth and Office Manager Lisa Brown discussed with the board a software program for the County Attorney’s office to streamline their processes and efficiency.  Shipley moved, seconded by Maynes to approve purchasing the Prosecutor by Karpel software for $13,634 after a deduction of $3933.22 credit for ProLaw software not used.  All supervisors voted aye.  Motion carried. 

Maynes moved, seconded by Birt to accept, with regret and gratitude for her many years of service, the resignation of Mercer Township Clerk Karen Saltzman effective as of the end of the calendar year, December 31, 2020.  All supervisors voted aye.  Motion carried.

Oral reports were presented by the board members as follows: Maynes – Crossroads, Aug 24, Zoom, and Page County Wind Turbine, Aug 21, Clarinda; Dixon – SCI911, Aug 26, Zoom; Birt – Heartland, Aug 27, Creston; and Shipley – MATURA., Aug 25, Zoom and Main Street. EV, Aug 27, Corning.

Dixon moved, seconded by Maynes to adjourn the meeting at 11:10 am.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors  

Rebecca Bissell, Adams County Auditor      

Board Minutes – September 8, 2020

The Adams County Board of Supervisors met on Tuesday, September 8, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Bobbi Maynes, Merlin Dixon and Doug Birt. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Dixon to approve today’s agenda along with the minutes of the August 31st meeting.  All supervisors voted aye.  Motion carried. 

Discussion was held regarding a potential road. The road in question isn’t on Secondary Road’s official map. If a road isn’t on their map, then it is not being accounted for in RUTF funding of the department. The department isn’t supposed to be on it as it would be private property nor are they to spend money on it such as doing maintenance or improvements. However, the property owner is landlocked if it is not classified as a road. Engineer Malone said he’ll update the property owner on their options.

Engineer Travis Malone updated the board on Secondary Roads projects. Union Avenue is open now that bridge Union 20 repairs are complete.  He is working on documentation for the 140th Street repairs for reimbursement from FEMA.  He has submitted documentation to the USDA for reimbursement of the Reconstruction of Juniper Ave. Bridge Prescott 5 on 180th Street located just east of Quince Avenue is on track to be let in December with the DOT on Bidx. He is planning to meet with the city of Carbon regarding City-State bridge funding.  Regarding HMA (hot mix asphalt) project programmed for FY22 three consulting design firms have been contacted. Discussion was held regarding the HIR (hot in place recycling) asphalt process where the current asphalt road is heated, milled, and re-laid.  It has some cost savings, but this is just a start as to whether or not to put it in the 5-year plan.

            Birt moved, seconded by Shipley to approve signing the Iowa Secretary of State Vote Safe Iowa Initiative Grant Agreement in the amount of $13,600 for the purpose of preventing, preparing for and responding to coronavirus for the 2020 Federal election cycle.  These funds will be used to reimburse the county for the purchase of a MiniOVO Counter along with other election expenses that relate to the pandemic. All supervisors voted aye.  Motion carried. 

            Shipley moved, seconded by Maynes to approve Resolution 2020-38 Requesting Reimbursement from the Iowa COVID-19 Government Relief Fund. All supervisors voted aye.  Motion carried. 

            Jamie Stargell gave an update on the new website. The county has six hours left of training from our website provider so Travis Paul and his staff are going to use some training time to learn how to be able to make changes to the conservation page.

Moved by Birt, seconded by Shipley to approve the Memorandum of Understanding (MOU) with WIC/MATURA and Adams County for WIC to rent a room for their monthly program. All supervisors voted aye.  Motion carried. 

Oral reports were presented by the board members as follows: Maynes – RCD, Sep 2 & 3, Creston; Akin – Southern Hills, Aug 31, via conference call, Election Forum, Sep 3, Corning; Birt – SICOG, Sep 1, Creston.

Dixon moved, seconded by Maynes to adjourn the meeting at 10:11 am.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors  

Rebecca Bissell, Adams County Auditor      

Board Minutes – August 24, 2020

The Adams County Board of Supervisors met on Monday, August 24, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Bobbi Maynes, Merlin Dixon and Doug Birt. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Maynes moved, seconded by Shipley to approve today’s agenda along with the minutes of the August 17th meeting.  All supervisors voted aye.  Motion carried. 

Brian Kannas spoke with the board regarding a situation when he mowed the right-of-way and hit a sign post. It did damage to his mower and he asked for help in fixing it. Engineer Malone shared the right-of-way is at their own risk.

Birt moved, seconded by Maynes to approve Utility Permit #20-10 for Corning Municipal Utilities on 220th by Happy Hollow Country Club. All supervisors voted aye.  Motion carried. 

Engineer Travis Malone updated the board on Secondary Roads projects. There will be $110,000 coming in from EWP projects, crew is still hauling in rock, the paperwork is done for the East Stream bank project and there will be a $40,000 payment on that project. Malone said 265th is closed to begin repairs on that bridge. Govig has the cranes set up and is ready to go.

Saundra Leininger and Nancy Carmichael with the Adams County Historic Preservation Commission gave an update on their projects. The report is almost complete and the final invoice came in just over what the budgeted amount. They asked the board to pay the additional amount and they will amend the budget when the reimbursement comes back in. Birt moved, seconded by Shipley to pay the invoice in full. All supervisors voted aye.  Motion carried. 

Beth Waddle spoke with the board regarding Iowa Great Places grants.

Auditor Bissell recommended purchasing the Unisyn miniOVCS election equipment due to the uptick in absentee ballots. It will speed up the absentee process and have fewer delays in the reporting process. Auditor Bissell will try to submit this expense for a grant. Dixon moved, seconded by Birt to purchase the Unisyn miniOVCS from Henry A. Adkins for $7,850.00.   All supervisors voted aye.  Motion carried.    

The Third and final reading and public hearing of Chapter 25 Floodplain Management Ordinance was held at 10:00 am. There were no written or oral objections.

Maynes moved, seconded by Birt to approve Resolution 2020-36 Ordinance Chapter 25 Flood Plain Management. All supervisors voted aye.  Motion carried. 

Shipley moved, seconded by Dixon to approve Resolution 2020-37 regarding National Flood Insurance Program Regulations.  All supervisors voted aye.  Motion carried. 

            Shipley moved, seconded by Maynes to approve claims as presented. All supervisors voted aye.  Motion carried.  

Solutions IncMaint       1,571.252
Access SytmsRepairs           588.001
AirgasWelding Sup           308.701
Alliant EnergyUtilities             34.091
Bobbers DownHardware             75.001
Lisa BrownServ           158.501
Bruce,JohnExtra patrol serv           200.001
Central IA DetServ             82.501
Cintassafety             49.991
Corning Munutilities             59.851
Corning MunUtil       4,369.873
Corning RentalRent           200.001
Stella DeWittright of way       2,484.001
Dollar GeneralSup           158.401
FrontierPhone           267.402
GallsSup           524.811
Hardisty,Tonysup             96.001
Henderson Tilingrepair             54.001
HyVeeSup       1,032.323
IA DOTsupplies           162.501
ISACDues           100.002
ISSDASchool or mtg exp           375.001
JNC ConstructionConst     38,608.951
Marco TechEquip. New/Rent           135.331
MidAmericanutilities                7.321
MTE Office CtrOffice Sup/Exp           294.621
Nishna ProdServ           321.101
Nishna Valley Bldrsserv.     25,408.001
NyhartAcct.-Aud.-Cler.Serv.       1,150.001
Office MachSup           457.722
Pattison Sand Corock     61,532.121
Polk Co. SheriffLeg & Ct-Rel Serv.             94.502
Pomp’s TireREPAIR       2,060.001
Pott. Co. SheriffLegal & Ct-Rel Serv.             35.001
PrimroseFood & Provisions       4,661.001
Jim ReileyReimb           138.702
Michelle RobertsSchool or mtg exp             42.701
Russell Farmsright of way       1,702.001
Russell,KadyOth Labor rel servi       1,235.001
SIRWAUtil           153.981
SW IA RECutili           453.971
SW IA RECUtil       8,999.552
Standard & Assoc.School or mtg exp             43.001
Storey KenworthySup           542.751
T W EnterprisesSUP       2,839.001
Toner PlaceOffice Sup/Exp           325.001
U.S. BankComputer Maint           249.611
U.S. BankCrime Dog Exp           114.311
U.S. BankCustodial Sup           437.661
U.S. BankPostage & Mail           154.601
U.S. BankPrescriptions Med                9.581
U.S. BankSup           393.821
U.S. BankPhone & Fax Service           163.741
Uncle Joe’sOther Lab rel servi       5,775.001
United Farmer Coopfuel     18,417.041
United Farmer CoopFuel, Tires, & Lub       2,342.262
Verizon WirelessMaintenance Agree           377.341
Vogel & Thomas Hardsup             52.011
Vogel & Thomas HardHardware           203.951
WatchGuardMotor Vehicle       4,795.001
Watson & Ryan PLCLegal & Ct-Rel Serv.       2,137.501
Grand Total    199,816.91 

Oral reports were presented by the board members as follows: Akin – ACEDC, Aug 20, Corning, and Southern Hills, Aug 21, Corning; Dixon – WIOA, Aug 10, Creston; and Shipley – Main St., Aug 18, Corning.

Birt moved, seconded by Shipley to adjourn the meeting at 10:45 am.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors   Rebecca Bissell, Adams County Auditor

Board Minutes – August 17, 2020

The Adams County Board of Supervisors met on Monday, August 17, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Bobbi Maynes, and Doug Birt.  Merlin Dixon was absent. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Birt moved, seconded by Maynes to approve today’s agenda along with the minutes of the August 10th meeting.  All supervisors voted aye.  Motion carried. 

Birt moved, seconded by Maynes to approve funding agreement for project number BRS-SWAP-C002 (78) – FF-02 for the replacement of Bridge Prescott 5 located north east of the City of Prescott. All supervisors voted aye.  Motion carried. 

Engineer Travis Malone met with NRCS and Hungry Canyon for final construction review on four of the EWP funded streambank stabilization projects. These projects were federally funded as part of the disaster declaration resulting from the flooding of 2019. The inspections went well. The stream bank stabilization project near Mount Etna included grade stabilization and therefore qualifies for a 10% matching funds reimbursement from Hungry Canyons. Malone gave updates on the other various projects going on throughout the county. Jarad James spoke with the board regarding a well in the right of way around Nodaway Ave and Notchwood Ave he was concerned about it after he noticed a maintainer had gotten stuck near it.

Sheriff Johannes and EMA Director Bill Lyddon discussed with the board that the generator needs some maintenance care as it is having an issue with a slow start.

The board set November 20th, 2020 as an employee safety training day. Auditor Bissell will work on arranging speakers and topics for the day.

The board shared concerns with Lisa Wolf and Michelle Schroder regarding the ambulance services. The board have been receiving complaints regarding qualified employees and timely runs. Lisa and Michelle said we are having a paramedic shortage here and nationwide. CHI loses their paramedics for varying reasons to other entities. The board, Lisa, and Michelle brainstormed some ideas and were going to touch base in a few weeks to see if they can come up with a solution.   

The second reading and public hearing of Chapter 25 Floodplain Management was held at 10:00 am. There were no written or oral objections.

Oral reports were presented by the board members as follows: Birt – SICOG, Aug 11, Creston.

Shipley moved, seconded by Birt to adjourn the meeting at 10:23 am.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors  

Rebecca Bissell, Adams County Auditor

Board Minutes – August 10, 2020

The Adams County Board of Supervisors met on Monday, August 10, 2020 at 9:00 am with the following members present: Leland Shipley, Scott Akin, Merlin Dixon, Bobbi Maynes and Doug Birt. The meeting was called to order by Chairperson Scott Akin. The Pledge of Allegiance was recited. Shipley moved, seconded by Maynes to approve today’s agenda along with the minutes of the August 3rd meeting.  All supervisors voted aye.  Motion carried. 

Bill Lyddon, Emergency Management Director, shared with the board the Cares Funding allocated to the county by the state outlining the criteria for reimbursement. 

Maynes moved, seconded by Birt to approve McLeod USA Telecommunication Utility Permit 20-09 to replace an overhead line in the area of 265th St. All supervisors voted aye.  Motion carried. 

Malone presented an article for the board’s review. The article is going to be published in the Adams County Free Press regarding obstructions in the right-of-way

ESB Construction completed the two bridges in their project and once the seeded vegetation has established itself then the retainer can be released. JNC is wrapping up the bridge on Chestnut and will be seeding both sites this week. Peterson is coming in to start their two bridges next. The Secondary Roads Department have been working hard getting rock hauled in for the project on Aspen.  The County Crew is also working on 140th pipe replacement, has a couple of other small pipe projects before moving on to replace a small bridge on Mulberry Avenue with a railroad tanker the last week of August, weather permitting.  Secondary Roads has reached out to residents and businesses on Mulberry to let them know about the upcoming road closure.

Travis Malone requested a closed session to discuss his employment contract per Iowa Code 21.5(i). Birt moved, seconded by Maynes to go into closed session at 9:26 am. All supervisors voted aye.  Motion carried. Dixon moved, seconded by Birt to come out of the closed session at 9:35 am. All supervisors voted aye.  Motion carried.

Birt moved, seconded by Maynes to approve Travis Malone’s employment contract as County Engineer striking paragraph 4 regarding residency and rolling it over as a new 2-year contract. All supervisors voted aye.  Motion carried.

The first reading and public hearing of Code of Ordinances Chapter 25 Floodplain Management was held at 10:00 am. There were no written or oral objections.

Shipley moved, seconded by Dixon to approve the claims. All supervisors voted aye.  Motion carried.

Solutions IncMaint       3,320.302
Adams Co AmbCont       4,166.661
Free PressLegal           815.174
Free PressLegal Pub             60.631
Adamson,SarahPhone & Fax Serv             35.001
Agriland Fs. Inc.Gas and Fuel Oil           152.941
Ahlers & Cooney, P.C.Admin Costs       1,250.001
AkinRepair       2,765.412
AkinREPAIR           278.661
Arnold Supplyrepair           624.171
Kolby Bissellsafety reimb             80.251
Calhoun-Burnsoutside engin     19,683.321
Capital SanitarySup           140.121
Karen CarlReimb                9.001
Central IA Distrib IncSup           366.701
Central IA DetentionServ       3,223.672
CHI Healthdrug testing           136.001
City of Corningreimb/cont       4,018.001
CJ Cooper & AssocSafety           105.001
Clean Plus Inc.Jail Sup           326.561
Consulting ArchServ           850.001
Cornhusker Intnlrepair           169.551
Corning RentalRent           220.001
Corning TireRepair             52.051
Creston AutoVeh.Equip & Rep           250.001
Creston AutoMotor Vehicle     15,560.001
Dasher ElecServ           900.001
Ernst-ITMainten Agree       1,479.561
ESB Clark Hvy Const.construction     62,772.201
Farmers Mutualphone           147.641
Fastenal Cosup           387.211
Feeders Grainsup           958.221
Feeders GrainSup           109.981
Feld FireInspect           253.001
Fox Weldingequip       1,034.541
Garden & Assocoutside engineer           139.501
Carl GoodsonReimb           188.501
Govmnt FormsOffice Sup/Exp           111.801
Graphic IdeasSup           136.001
Gray,MickPhone & Fax Serv             35.001
Grn Valleyutil             37.501
Hancock Co. SherLeg & Ct-Rel Serv.             15.001
ICEOOtraining           225.001
IMWCAIns       5,461.002
InfomaxRental           101.501
InfomaxEquip             74.441
IA Co Attys AssnDues & Member           277.001
IA Prison IndSigns           156.201
IA Sec of StateVoter Reg           494.551
Jericodust control           524.001
JNC Construcconst   155,467.501
Knuth, AndrewLeg & Ct-Rel Serv.             54.001
Lands’ EndSup             24.951
Lawson Productsrepair           373.001
Lincoln Ctr Truckrepair       1,200.001
Lundquist ACRepairs             75.001
Karl McCartyreimb             30.001
MediacomUtil       1,155.052
MidAmericanutilities             18.051
Midwest Wheelsup           395.201
Miller,PatOth Lab rel servi           400.001
MTE Office CenterOther Sup/Equip             82.441
North Iowa K9Crime Dog Exp           150.001
Northland Prod Corepair       1,222.201
O’Reilly Autorepair       1,199.681
Office Machsupplies             67.251
Office MachSup             94.761
Omaha Truck Ctrrepair             66.171
Travis PaulReimb             60.001
Perfection PressTyp-Print.-Bind.Serv.           976.441
Pomp’s Tirerepair       8,665.001
Poor Boyz LLCSanitation Disp       1,304.352
Power Planrepair       7,106.251
Jim ReileyReimb             82.001
Richey,SamOther           175.001
Rick’s AutoRepair           297.812
RJ Thomas Mfg.Steel-Iron-& Rel Met           575.001
RJs PlumbingRepair       4,074.343
Robinson ImpleREPAIR           109.501
Russell,KadyOth Lab rel servi       1,505.001
Schafer Weldrepair             42.501
Schafer WeldSup             85.001
Schildbergrock       1,758.191
Peterbiltrepair           104.301
SIRWAutilities             87.001
Swartz,DeniseOth Lab rel servi           400.001
UFMCFuel       1,866.172
Union Co SheriffServ             31.001
Verizon Wirelesscomputer             68.561
Tim WestWell Plugging           800.001
Thomas Williamsreimb             30.001
Williams,ChadPhone & Fax Serv             60.001
Yant EquipmentWell Testing           963.041
Zieglerrepair       3,687.761
Grand Total    331,667.96 

Oral reports were presented by the board members as follows: Maynes – RCD, Aug 6, Zoom.

Birt moved, seconded by Dixon to adjourn the meeting at 10:15 am.

ATTEST:  Scott Akin, Chairperson, Adams County Board of Supervisors  

Rebecca Bissell, Adams County Auditor